What are the responsibilities and job description for the Administrative Assistant position at Keep Austin Beautiful?
Job Title: Administrative Assistant
Organization: Keep Austin Beautiful
Location: Austin, TX
Position Type: Part-time, hybrid
Salary: $22.05 per hour, commensurate with experience
About Us: Keep Austin Beautiful is a nonprofit organization dedicated to inspiring and educating all Austinites to volunteer together, beautify green spaces, clean waterways, and reduce waste daily. We are seeking a part-time Administrative Assistant to support the efficient operation of our organization. The ideal candidate is a multi-skilled individual who can manage their workflow independently.
Key Responsibilities:
- Maintain accurate financial records in QuickBooks, including check requests, deposits, receipts, credit card charges, and monthly invoicing.
- Process payroll, health benefits, new employee enrollment, paid time off tracking, and bi-monthly 403(b) contributions.
- Coordinate the CEO’s calendar, reports, presentations, memorandums, and correspondence.
- Manage and update the Keep Austin Beautiful shared calendar, including staff and Board meetings, holidays, birthdays, and service anniversaries.
- Organize logistics for staff and Board retreats and meetings, including food orders and meeting space reservations.
- Maintain Board of Directors records, including contact lists, event calendars, and webpage updates.
- Enter and manage donor information in the Little Green Light database; manage office and program supplies.
- Collaborate with the bookkeeper on financial reports and perform additional duties as assigned.
Qualifications:
Required:
- High School diploma or GED equivalent.
- Proficiency in Microsoft Office, with strong skills in Outlook for schedule management and Excel for data entry.
- Experience with QuickBooks Online (certification preferred) and familiarity with donor databases like Little Green Light or equivalent.
- Proven ability to organize priorities, meet deadlines, and manage multiple projects and administrative tasks efficiently.
- Excellent verbal, written, and interpersonal communication skills.
- Ability to collaborate effectively with diverse individuals and groups.
- Strong attention to detail and commitment to follow-through on all tasks.
Preferred:
- QuickBooks Online certification.
- Administrative Assistant coursework/certification.
- Basic understanding of HR practices and processes.
Work Hours: This is a part-time position, offering up to 25 hours per week. The role requires in-office presence one day each week to perform tasks such as processing mail, receiving deliveries, and making deposits. The work schedule will be between the hours of 9 AM to 3 PM, Monday through Friday, , with occasional evenings and weekends.
Benefits: As this is a part-time position, health, dental, and retirement benefits are not included. However, Keep Austin Beautiful provides a supportive and dynamic work environment. The role offers pro-rated vacation and sick leave, along with mileage and cell phone reimbursement.
Application Process: To apply, please complete our online application at https://wkf.ms/4jLJ9hn. Please upload your Resume, letter of interest, and Application for Employment document directly within the application form. Only complete submissions will be considered and receive a response. Interviews will be scheduled on a rolling basis. No phone calls, please.
Equal Opportunity Employer: Keep Austin Beautiful is an Equal Opportunity Employer. All employment decisions are based on individual qualifications and business needs, without regard to race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, veteran status, or any other status protected by law.
Job Type: Part-time
Pay: $22.05 per hour
Expected hours: No more than 25 per week
Benefits:
- Paid time off
Work Location: Hybrid remote in Austin, TX 78702
Salary : $22