What are the responsibilities and job description for the Administrative Assistant position at ABM US?
The Administrative Assistant supports the janitorial and facilities management team within the Manufacturing/Semiconductor industry. This role ensures smooth administrative operations, assists with scheduling and compliance, and provides excellent communication between staff, vendors, and ABM leaders and Client leadership.
Benefits: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Employee Benefits | Staff & Management
Key Responsibilities
Administrative Support:
- Maintain records of janitorial staff schedules, attendance, and work orders.
- Prepare reports, memos, and correspondence related to cleaning and maintenance activities.
- Manage inventory of cleaning supplies and process purchase orders.
Scheduling & Coordination:
- Assist in scheduling janitorial staff for daily and special events.
- Coordinate with vendors for equipment servicing and supply deliveries.
Compliance & Documentation:
- Ensure adherence to health, safety, and sanitation standards.
- Maintain documentation for inspections and compliance audits.
Communication:
- Serve as a point of contact between janitorial staff, client administration, and external contractors.
- Respond to inquiries and resolve minor issues promptly.
Financial Support:
- Process invoices, track expenses, and assist with budget monitoring for janitorial services.
Qualifications
- Must have a Valid Start Driver's License
- High school diploma or equivalent (Associate degree preferred).
- 1–2 years of administrative experience; facilities or janitorial experience a plus.
- Proficiency in Microsoft Office Suite and scheduling software.
- Strong organizational and communication skills.
- Ability to maintain confidentiality and work in a fast-paced environment.
Desired Skills
- Knowledge of cleaning standards and safety regulations.
- Customer service and problem-solving abilities.
- Familiarity with inventory management systems.