Administrative Assistant

Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role is vital in supporting daily office operations, managing communications, and ensuring smooth workflow across departments. The ideal candidate will possess strong computer literacy, excellent organizational skills, and the ability to handle multiple tasks efficiently. Bilingual abilities and prior office management experience are a plus, as is familiarity with QuickBooks, Microsoft Office, Google Workspace, and various front desk responsibilities. This position offers an engaging work environment where professionalism and customer service are paramount.

Duties

• Manage front desk operations, including greeting visitors and answering multi-line phone systems with professional phone etiquette
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Handle calendar management and scheduling for executives or team members using Microsoft Office and Google Workspace tools
• Assist with bookkeeping tasks utilizing QuickBooks and other office management software
• Provide customer support via phone, email, or in person, ensuring excellent service standards
• Support office management tasks such as organizing meetings, preparing reports, and maintaining office supplies
• Coordinate appointments and manage calendar updates for personal or professional engagements
• Maintain a clean and organized work environment to promote efficiency
• Support medical or dental reception duties if applicable, including patient check-in and appointment scheduling

Qualifications

• Proven experience in an office environment with clerical or administrative responsibilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Familiarity with QuickBooks, data entry, filing systems, and bookkeeping is preferred
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent written and verbal communication skills; bilingual abilities are a plus
• Experience with multi-line phone systems and front desk operations
• Demonstrated customer service skills with professional phone etiquette
• Office management experience or personal assistant background is advantageous
• Ability to handle confidential information discreetly
• Strong typing skills with attention to detail for proofreading documents
• Knowledge of medical or dental receptionist duties is beneficial but not required

This role is ideal for a proactive individual who thrives in a dynamic office setting and is committed to providing exceptional administrative support.

Pay: $45,000.00 - $65,000.00 per year

Work Location: In person

Salary : $45,000 - $65,000