Contract & Academic Ceremony Coordinator

The Contract & Academic Ceremony Coordinator is responsible for Academic Scheduling, processing adjunct contracts and period activity pay, processing student special permission forms, and coordinate honors convocation and graduate commencement. This is a 30 hours/week position.

Duties/Responsibilities

Academic Scheduling (35%)

• Academic Scheduler (or Scheduling Coordinator) manages the creation, optimization, and maintenance of the College’s class schedule and classroom assignments. Ensure schedules align with room availability while utilizing scheduling software to coordinate with academic departments.
• Assigns classrooms based on capacity and technology needs, optimizing space utilization. Acts as the primary contact for department chairs and deans regarding scheduling issues. Utilizes, updates, and troubleshoots scheduling software. Collaborates with various campus departments to respond to scheduling conflicts and classroom space needs to accommodate pedagogical demands and/or ADA compliance.
  
  

Process Adjunct Faculty Contracts and Stipends (35%)

• This position will organize and facilitate the adjunct faculty hiring process and Faculty supplemental pay processing on campus, while maintaining the highest degree of judgement with confidential information including but not limited to payroll data, and all matters affecting the integrity of the departments. Faculty appointments include but are not limited to teaching assignments, leadership stipends, CBA directed stipends, independent study compensation.
• Collaborating with Academic Deans and chairs, facilitate the processing of all adjunct faculty teaching assignments for all semesters and terms; advise departments on hiring processes for onboarding new adjunct faculty. Prepare and process all teaching appointments, consistent with extant collective bargaining agreements, and compliant with all USNH policies and procedures.
• Troubleshoot appointment and payroll issues and process adjustments as appropriate
  
  

Academic Event Management (20%)

• Coordinate assigned academic events (Honors Convocation and Graduate Commencement) including: Event planning and logistics, catering requests, event budget management, communication with faculty, departments, students and families; Room scheduling; Public announcements and invitations; Design and print programs; Build event scripts, stage plans, seating arrangements; Assure compliance with Crowd Management and Fire Safety policies, NH state law.
  
  

Coordinate Special Permissions Requests (10%)

• Coordinate Special Permissions Requests for KSC independent studies, KSC 270, or practicum/internships for credit. Includes monitoring requests for approvals and routing. Once fully approved, create individual course section and enroll students for course. Responsible to process payment for faculty where applicable.
  
  

Requirements

Minimum Acceptable Education & Experience:

• High school graduation and five years of related experience involving duties of increasing responsibility requiring discretion and independent judgment, or associate’s degree and two years of related experience, or a combination of higher education and related experience equal to five years.
  
  

Knowledge, Skills & Abilities

• Familiarity with HR information system, student information system, or complex relational databases.
  
  

Other Requirements

• Demonstrated skill in standard Desktop applications (Office 365) and strong written communication.
  
  

Preferred Qualifications

• Ability to multi-task and strong interpersonal skills
  
  

Applicant Instructions

Applicants should be prepared to upload the following documents when applying online within the My Experience: Resume/CV section of the application: (Maximum of 5 Documents)

• Resume/CV
• Cover Letter
• Contact Information for 3 Professional References
  
  

Applications that are missing any of the required items may not move forward for consideration. Additional uploaded documents not requested in the position announcement will not be reviewed.

This position falls within the collective bargaining unit for the Keene State College Administrative Staff Association (KSCASA), an affiliate of the National Education Association of New Hampshire (NEA-NH).

Keene State College is located in the scenic Monadnock region of Southwest New Hampshire and is an affiliate of the University System of New Hampshire. Located approximately 2 hours from Boston or Hartford CT, and 4 hours from New York City, the region contains many opportunities to enjoy outdoor recreation, cultural events, and a strong sense of community. To learn more about Keene State College, the University System of New Hampshire, and the Keene community, please

visit: https://www.keene.edu, https://www.usnh.edu/ or https://www.ci.keene.nh.us.

EEO Statement

The University System of New Hampshire is an Equal Opportunity/Equal Access employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.

Compensation Pay Range

$20.15 - $33.15

The pay range for this position is listed above. Actual offer will be based on skills, qualifications, experience, and internal equity, in addition to relevant business considerations. More information on benefits can be found here: USNH Employee Benefits | Human Resources

Location:

Keene