What are the responsibilities and job description for the Office Manager position at KDS Strategic Search Group?
Office Manager
We are seeking an experienced, highly organized Office Manager to work directly alongside the Owner of a growing, entrepreneurial company. This is a newly created position designed to take administrative, operational, and organizational responsibilities off the Owner's plate, allowing leadership to focus on strategic growth initiatives.
Location: Near Wayne, NJ (On-Site)
Schedule: Monday-Friday, 9:00 AM - 5:30 PM (flexibility to work 9:30 AM - 6:00 PM)
Base Salary: $75,000 - $85,000, based on experience
Bonus: Discretionary performance-based bonus
Benefits
- Vacation time (prorated based on hire date)
- Paid holidays
- Medical insurance with company contribution after 90 days of employment
- Up to $3,000 COBRA reimbursement during the benefits waiting period (subject to eligibility and documentation requirements)
- 401(k) retirement plan with company match up to 3.5% after one year of employment
- Optional dental and vision coverage
- Annual compensation reviews based on performance and market conditions
What You'll Do
- Serve as the primary administrative and operational support partner to the Owner
- Manage schedules, follow-ups, priorities, and ongoing projects
- Track key initiatives and ensure important tasks do not fall through the cracks
- Coordinate communications between departments and leadership
- Assist with HR-related administration, employee benefits, onboarding, and personnel documentation
- Support accounting and operational processes utilizing ERP and business management systems
- Maintain records, reports, spreadsheets, and business documentation
- Handle a wide variety of administrative, operational, and special projects as needed
- Identify opportunities to improve organization, efficiency, and workflow
- Anticipate needs and proactively address issues before they become problems
Required Qualifications
- 5 years of experience in office management, executive support, administration, operations, or a similar role
- Strong attention to detail and commitment to accuracy
- Intermediate Excel skills beyond basic list creation
- Strong follow-through and the ability to track projects, deadlines, and commitments
- Basic understanding of HR administration and employee benefits processes
- Comfortable learning and utilizing business software systems, including ERP platforms
- Experience working directly with senior leadership or business owners
- Demonstrated employment stability and longevity is critical
Preferred Qualifications
- Experience with Syspro ERP software
- Some experience with QuickBooks or other accounting systems
- Familiarity with Microsoft Office 365 and Outlook
- Experience working in distribution, manufacturing, wholesale, or multiple industries
- Experience utilizing AI tools such as ChatGPT, Claude, or similar platforms
- Strong memory for details, projects, and historical business activities
- Self-starter who proactively identifies tasks and opportunities without needing constant direction
- Comfortable working with a direct, fast-moving leader in a high-expectation environment
Why Join Us?
- Work directly with the Owner and senior leadership team
- Gain exposure to operations, administration, HR, accounting, and business management
- Variety in your day-to-day responsibilities
- Opportunity to make a meaningful impact on company operations
- Exposure to ERP systems, distribution operations, and business processes
- Be part of a growing company where your contributions are visible and valued
- Long-term growth potential as the business continues to expand
Salary : $75,000 - $85,000