Administrative Billing Assistant

KCW Engineering Technologies was voted one of The Daily Record's Best Companies to work for in Maryland in 2023,  2024, and 2025!

At KCW, we provide real-time opportunities for career growth and mentorship, creating a brighter future for the communities we serve. KCW is a women-owned firm with over 40 years of experience designing projects within the Baltimore-Washington Area. Our diverse expertise in civil engineering, land surveying, electrical distribution engineering, and traffic control design and inspections. KCW has the unique experience to service everything on the utility pole.

Our foundational principles of opportunity, mentorship, and servant leadership continue in KCW’s structure today. We foster a culture that celebrates and supports our team’s lives inside and outside KCW. We welcome cross-training across departments enabling team members to diversify their skills, grow their careers, and expand our capabilities for our clients. KCW is just as committed to giving back to local communities as they are to designing them. Our team gives back year-round supporting House of Ruth Maryland, STEM mentorship of the next generation, and veteran efforts.

The Administrative Billing Assistant supports billing and administrative functions, including receptionist and general office support, project setup, tracking reports, and monthly invoicing. This role manages confidential records, data entry, communications, scheduling, and provides administrative support to ensure smooth daily operations.

Responsibilities:

• Assist with job setup and weekly tracking reports
• Assist with generating monthly invoices, including drafts and finals, and review for accuracy
• Organize and maintain files and databases in a confidential manner
• Manage communication, including emails and phone calls
• Record data and enter it into a system/software
• Screen phone calls, redirect calls, and take messages
• Schedule appointments, meetings, and reservations as needed
• Receive invoices and review for accuracy
• Run errands as needed

Minimum Qualifications:

• Proficient computer skills, including Microsoft Office
• Strong verbal and written communication skills
• Comfortable with routinely shifting demands
• High degree of attention to detail
• Data entry experience
• Working knowledge of general office equipment

Education:

• High school diploma or general education degree (GED) required.

Desired Qualifications:

• Associate degree in Business Administration or similar field preferred
• Billing experience

Compensation:

• $18.00-$22.00/hour (equal to $37,440-$45,760 annually)
• Position eligible for overtime
• Position eligible for discretionary bonuses at the sole discretion of the company

Benefits:

• Company-paid Mental Health program
• 401(k) with match
• Health, Dental, and Vision insurance
• $25,000 Company paid Life insurance
• Supplemental Life and Disability insurance
• Paid time off
• Paid Parental Leave
• Professional Development Assistance
• Referral program
• Tuition reimbursement

KCW Engineering Technologies, Inc. is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected veteran status, gender identity, or sexual orientation.

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Salary : $18 - $22