What are the responsibilities and job description for the Office & Estimating Coordinator position at KCI Construction Company?
Be the heart of our office — where organization meets hospitality.
Why You’ll Love Working Here
At KCI Construction, we’re not just building structures — we’re building futures. As a 100% employee-owned construction company with over a century of experience, we take pride in doing things the right way — with integrity, teamwork, and craftsmanship.
As the Office & Estimating Coordinator, you’ll be the friendly face and steady hand that keeps our office running smoothly. You’ll help create a welcoming, professional environment for employees and visitors alike — ensuring our space reflects who we are: collaborative, dependable, and people-focused.
Why KCI
Role
The Office & Estimating Coordinator is the go-to person who ensures everything in the office works seamlessly, from greeting guests to managing supplies and supporting teams with day-to-day needs. This role is ideal for someone who thrives on organization, takes pride in creating a polished environment, and enjoys helping others succeed. You’ll oversee vendors, manage office operations, and lend vital support to the Estimating team, especially on bid days, where teamwork and attention to detail make all the difference. This includes:
Front Desk & Guest Experience
KCI is proud to be an Equal Opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, religious beliefs, material status, genetic information, national origin, disability or protection veteran status.
Why You’ll Love Working Here
At KCI Construction, we’re not just building structures — we’re building futures. As a 100% employee-owned construction company with over a century of experience, we take pride in doing things the right way — with integrity, teamwork, and craftsmanship.
As the Office & Estimating Coordinator, you’ll be the friendly face and steady hand that keeps our office running smoothly. You’ll help create a welcoming, professional environment for employees and visitors alike — ensuring our space reflects who we are: collaborative, dependable, and people-focused.
Why KCI
- Competitive pay and 100% employer paid benefits for you and any dependents.
- Employee Stock Ownership Plan (ESOP): As an employee-owner, you’ll share in the success you help build.
- Unlimited paid time off, holidays, and growth opportunities.
- A people-first culture built on GRiT Values: Growth, Resilience, Integrity, and Teamwork
Role
The Office & Estimating Coordinator is the go-to person who ensures everything in the office works seamlessly, from greeting guests to managing supplies and supporting teams with day-to-day needs. This role is ideal for someone who thrives on organization, takes pride in creating a polished environment, and enjoys helping others succeed. You’ll oversee vendors, manage office operations, and lend vital support to the Estimating team, especially on bid days, where teamwork and attention to detail make all the difference. This includes:
Front Desk & Guest Experience
- Greet visitors and create a professional, friendly first impression.
- Maintain a clean and organized lobby that reflects KCI’s culture.
- Coordinate main lobby and seasonal decorations to keep the space inviting.
- Manage day-to-day office operations to ensure efficiency and organization.
- Order and track office, kitchen, and fitness room supplies; maintain strong vendor relationships.
- Oversee postage machine use, shipping accounts, and supply levels.
- Serve as point of contact for building maintenance and vendor service needs.
- Provide general administrative support to multiple departments.
- Manage incoming/outgoing mail, courier deliveries, and phone calls.
- Support the estimating team with bid forms and document preparation.
- Assist with bid-day activities, including assembling bid packages and preparing forms (bid bonds, performance/payment bonds, etc.).
- Send bid invitations, follow up with subcontractors and suppliers, and maintain bid lists.
- Keep estimating files, folders, and documentation organized and current.
- Coordinate meals, refreshments, and logistics for meetings and company events.
- Keep conference rooms stocked and ready for use.
- Run and unload the dishwasher daily; restock kitchen items.
- Ensure coffee is made and pots are cleaned out daily to keep the team energized.
- High school diploma required; associate degree in business or related field preferred.
- 5 years of administrative experience in an office environment, construction estimating support a plus.
- Skilled in Microsoft Office (Word, Excel, Outlook) and general office technology.
- Highly organized, detail-oriented, and proactive.
- Strong communication and customer service skills.
- Experience managing vendors, office supply orders, and maintenance services.
- Capable of handling multiple priorities in a fast-paced setting.
- Able to perform light physical tasks (lifting up to 25 lbs, restocking supplies, etc.).
KCI is proud to be an Equal Opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, religious beliefs, material status, genetic information, national origin, disability or protection veteran status.
