Payroll Specialist

Payroll & Bookkeeping Specialist

We are seeking a detail-oriented Payroll and Bookkeeping Specialist to support payroll processing, client recordkeeping, reporting, and day-to-day financial administration. This role is well suited for someone who is comfortable working with multiple clients, managing deadlines, and handling confidential financial information with accuracy and professionalism.

Key Responsibilities

• Collect and review payroll information from clients, including employee hours, pay rates, deductions, benefits, new hire details, and related updates.
• Process payroll accurately using electronic payroll systems, ensuring proper calculation of regular wages, overtime, bonuses, deductions, and other payroll adjustments.
• Prepare and submit payroll payments through appropriate electronic platforms.
• Assist with payroll tax processing and employee benefit-related payments.
• Maintain accurate payroll and bookkeeping records for each client.
• Respond to payroll-related questions from clients and help resolve issues in a timely and professional manner.
• Prepare weekly client reports and distribute them as needed.
• Communicate regularly with clients to obtain required information, clarify discrepancies, and support smooth payroll processing.
• Stay informed on current payroll rules, tax requirements, and compliance standards at the federal and state level.
• Work closely with internal team members on client projects, reporting needs, and firm-wide initiatives.

Qualifications

• High school diploma or equivalent required; associate degree in Accounting, Finance, or a related field preferred.
• 3–5 years of experience in bookkeeping and payroll processing, ideally within a CPA firm, accounting firm, or multi-client service environment.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Experience with accounting software, including QuickBooks Desktop and QuickBooks Online.
• Familiarity with payroll platforms such as ADP, Gusto, Paychex, or similar systems is strongly preferred.
• Working knowledge of GAAP and general accounting principles.
• Strong understanding of federal and state payroll tax regulations.
• Excellent attention to detail and commitment to accuracy.
• Strong organizational skills with the ability to manage multiple clients, priorities, and deadlines.
• Clear written and verbal communication skills.
• Ability to work both independently and collaboratively.
• High level of integrity, discretion, and professionalism when handling sensitive financial and payroll information.

What We Offer

• Competitive compensation based on experience.
• Comprehensive benefits package, including health insurance, paid time off, and retirement plan options.
• Opportunities for continued learning, training, and professional growth.
• Collaborative and supportive team environment.
• Direct client interaction and exposure to a variety of industries and business needs.
• Emphasis on work-life balance and sustainable workload management.