What are the responsibilities and job description for the Billing Specialist/Billing Analyst (Legal) position at kay search group?
Position: Billing Specialist/Billing Analyst (Legal)
Company: AM 100 Law Firm
Location: New York, NY
Comp Package: Base up to $90K, Paid Overtime, Tuition Reimbursement, Full Benefits, Bonus, 401K , etc.
Summary: The Billing Specialist/Analyst is required to prepare client invoices, as well as monitoring and follow-ups. Responsibilities include working with the Billing Manager and/or Partners to proactively administer their billing responsibilities, preparation/processing of timely and high-quality invoices, and monitoring/follow-up on outstanding receivables.
Responsibilities for Billing Specialist/Billing Analyst (Legal):
- Perform client billing and collection activities for assigned clients
- Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts
- Generate and review Proformas for assigned partners at the beginning of each month
- Handle time/cost transfers; investigate appropriateness of where entries should be billed
- Pull back-up of costs to include with final invoices based on a client’s billing requirements
- Generate billing variance reports and write-off reports; acquire appropriate write-off approvals based on write-off amount thresholds.
- Prepare electronic invoices in LEDES; submit electronic invoices to clients via their designated electronic billing system
- Establish working relationships with e-billing site vendors; make certain all timekeepers and rates are up to date on the sites;
- Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise Monitor payment of assigned clients’ accounts receivable and coordinate collection efforts
- Provide assistance to partners and clients regarding outstanding and/or short paid invoices
- Maintain/enter status updates in Firm’s collection database
Qualifications for Billing Specialist/Billing Analyst (Legal):
- Bachelor’s Degree preferred
- 2 years of billing experience within a law firm required
- Possess outstanding interpersonal skills in order to work effectively within a team environment, as well as independently
- Ability to adapt to new assignments and deadlines in a fast-paced, highly demanding environment
- MS Office with emphasis on Word and Excel
- Electronic Billing System
*Additional titles for consideration include Legal Billing Coordinator, Legal Billing Associate and Legal Billing Assistant.