What are the responsibilities and job description for the Administrative Assistant to the Dean (CTE) position at Kansas City Kansas Community College?
This job was posted by https://www.kansasworks.com : For more
information, please see: https://www.kansasworks.com/jobs/13547923
**Administrative Assistant to the Dean (CTE)**
**JOB CLASSIFICATION**
Pay grade level: 11
Compensation: \$40,135-\$55,185. Commensurate with education and
experience.
Employee category: Staff
Department: Career and Technical Education
Reports to: Dean of Career and Technical Education
FLSA status: Non-Exempt
Job Code: AA003FTNAAD
Location: Primarily TEC, but any other college location as assigned by
the appropriate administrator
**SUMMARY**
The Administrative Assistant to the Dean of Career and Technical
Education supports the dean by assisting with office operations,
stakeholder engagement, and division initiatives. This role also assists
faculty, staff, students, and community members, ensuring smooth
interactions and effective support for all aspects of career and
technical education.
**POSITION DESCRIPTION**
**Administrative & Office Coordination**
Coordinate daily operations of the division office, serving as a central
point of contact for faculty, staff, students, and the college
community.
Handle confidential and sensitive information with discretion and
professionalism.
Prepare meeting agendas, take minutes, and maintain records of
discussions and follow-up actions.
Assist with onboarding and orientation of new employees within the
division.
Provide general administrative support to the Dean and assist with
special projects as assigned.
**Academic Scheduling & Faculty Support**
Coordinate and manage semester class schedules, including collecting,
verifying, and entering course information in collaboration with
faculty, coordinators, and the Dean.
Maintain and update course and section information in Ellucian Colleague
to ensure accuracy in course fees, billing, instructional methods, and
instructor assignments.
Compile faculty workload and overload reports each semester for Dean
review and submission to payroll.
Collect and maintain faculty-related information for reporting purposes,
including office hours, syllabi, and contact information.
**Records, Data & Compliance**
Organize and maintain division records, files, and databases in both
electronic and paper formats.
Support data collection and reporting efforts, including labor market
trends, institutional data, and workforce-related metrics.
Maintain records related to grant compliance, student enrollment, and
workforce initiatives.
Assist with maintaining accurate and up-to-date program information
across the college catalog, degree audit systems, and website.
**Financial & Operational Support**
Assist the Dean with financial processes, including purchase orders,
budget tracking, invoice reconciliation, and related documentation.
Coordinate logistical needs for division operations, including space
requests and key access requests.
**Programs, Outreach & Engagement**
Support stakeholder engagement by coordinating meetings and
communications with local employers, community partners, and industry
representatives.
Assist with the development and support of academic and workforce
programs within the division.
Contribute to division communications, including social media and
marketing initiatives.
Develop a working knowledge of division programs, courses, and services
to respond to inquiries and provide accurate information.
**General Responsibilities**
Perform other duties and responsibilities as assigned by the Dean.
**KNOWLEDGE, SKILLS, AND ABILITIES**
Possess strong written and oral communication skills.
Must demonstrate a commitment to and ability to work with a diverse
population of stakeholders.
Ability to develop and maintain excellent working relationships and
establish credibility with all levels of employees in the organization.
Detail-orient d.
Working knowledge of Microsoft 365 applications, especially Word, Excel,
and Outlook.
Ability to manage several projects with multiple deadlines
simultaneously.
[]{#_Hlk82698954}**MINIMUM QUALIFICATIONS**
High School Diploma or Equivalent.
Minimum of three (3) years\' experience in the coordination of all
aspects of office management.
**PREFERRED QUALIFICATIONS**
Associate degree or higher
College coursework in administrative procedures.
Previous experience working as an administrative professional in a
community college.
Use of institution-specific
information, please see: https://www.kansasworks.com/jobs/13547923
**Administrative Assistant to the Dean (CTE)**
**JOB CLASSIFICATION**
Pay grade level: 11
Compensation: \$40,135-\$55,185. Commensurate with education and
experience.
Employee category: Staff
Department: Career and Technical Education
Reports to: Dean of Career and Technical Education
FLSA status: Non-Exempt
Job Code: AA003FTNAAD
Location: Primarily TEC, but any other college location as assigned by
the appropriate administrator
**SUMMARY**
The Administrative Assistant to the Dean of Career and Technical
Education supports the dean by assisting with office operations,
stakeholder engagement, and division initiatives. This role also assists
faculty, staff, students, and community members, ensuring smooth
interactions and effective support for all aspects of career and
technical education.
**POSITION DESCRIPTION**
**Administrative & Office Coordination**
Coordinate daily operations of the division office, serving as a central
point of contact for faculty, staff, students, and the college
community.
Handle confidential and sensitive information with discretion and
professionalism.
Prepare meeting agendas, take minutes, and maintain records of
discussions and follow-up actions.
Assist with onboarding and orientation of new employees within the
division.
Provide general administrative support to the Dean and assist with
special projects as assigned.
**Academic Scheduling & Faculty Support**
Coordinate and manage semester class schedules, including collecting,
verifying, and entering course information in collaboration with
faculty, coordinators, and the Dean.
Maintain and update course and section information in Ellucian Colleague
to ensure accuracy in course fees, billing, instructional methods, and
instructor assignments.
Compile faculty workload and overload reports each semester for Dean
review and submission to payroll.
Collect and maintain faculty-related information for reporting purposes,
including office hours, syllabi, and contact information.
**Records, Data & Compliance**
Organize and maintain division records, files, and databases in both
electronic and paper formats.
Support data collection and reporting efforts, including labor market
trends, institutional data, and workforce-related metrics.
Maintain records related to grant compliance, student enrollment, and
workforce initiatives.
Assist with maintaining accurate and up-to-date program information
across the college catalog, degree audit systems, and website.
**Financial & Operational Support**
Assist the Dean with financial processes, including purchase orders,
budget tracking, invoice reconciliation, and related documentation.
Coordinate logistical needs for division operations, including space
requests and key access requests.
**Programs, Outreach & Engagement**
Support stakeholder engagement by coordinating meetings and
communications with local employers, community partners, and industry
representatives.
Assist with the development and support of academic and workforce
programs within the division.
Contribute to division communications, including social media and
marketing initiatives.
Develop a working knowledge of division programs, courses, and services
to respond to inquiries and provide accurate information.
**General Responsibilities**
Perform other duties and responsibilities as assigned by the Dean.
**KNOWLEDGE, SKILLS, AND ABILITIES**
Possess strong written and oral communication skills.
Must demonstrate a commitment to and ability to work with a diverse
population of stakeholders.
Ability to develop and maintain excellent working relationships and
establish credibility with all levels of employees in the organization.
Detail-orient d.
Working knowledge of Microsoft 365 applications, especially Word, Excel,
and Outlook.
Ability to manage several projects with multiple deadlines
simultaneously.
[]{#_Hlk82698954}**MINIMUM QUALIFICATIONS**
High School Diploma or Equivalent.
Minimum of three (3) years\' experience in the coordination of all
aspects of office management.
**PREFERRED QUALIFICATIONS**
Associate degree or higher
College coursework in administrative procedures.
Previous experience working as an administrative professional in a
community college.
Use of institution-specific
Salary : $40,135 - $55,185