Administrative Assistant

Administrative Assistant – Kalb Construction

Location: Las Vegas, NV

Schedule: Monday – Friday, 6:30 AM – 3:30 PM

Reports To: Manager of Administration

About Kalb Construction

Founded in 1973, Kalb Construction is a third-generation, family-owned general contracting company built on a foundation of honesty, integrity, pride, and excellence. We specialize in preconstruction, construction management, design-build, tenant improvements, renovations, and ground-up commercial projects throughout Nevada.

Our team is dedicated to delivering exceptional work through strong relationships, transparent communication, and unwavering integrity. We take pride in fostering a culture of accountability, mentorship, and teamwork—values that guide every project and every employee.

Position Overview

Kalb Construction is seeking a reliable, organized, and proactive Administrative Assistant to provide general administrative and office support to the Manager of Administration and the wider team. This role is essential to maintaining the smooth daily operations of our office and ensuring staff and leadership have the resources they need.

The Administrative Assistant will handle a variety of clerical, organizational, and operational tasks, including scheduling support, document management, and office errands. The ideal candidate is detail-oriented, dependable, and enjoys being a “go-to” resource for keeping things running efficiently.

Key Responsibilities

Administrative & Clerical Support

• Provide general administrative assistance to the Manager of Administration and office staff.
• Assist with maintaining organized digital and physical filing systems.
• Prepare and format correspondence, memos, and reports as needed.
• Assist in coordinating meetings, including scheduling, setup, and note-taking.
• Help maintain equipment, and vendor relationships.

Office Operations & Coordination

• Support day-to-day office functions to ensure a clean, organized, and efficient work environment.
• Coordinate internal communications and announcements under the direction of the Manager of Administration.
• Assist with company events, meetings, and employee engagement activities.

Office Runner Duties

• Deliver and pick up documents, supplies, and materials from clients, job sites, vendors, and partners as needed.
• Run errands related to office and project operations in a timely and professional manner.
• Assist in distributing internal paperwork, project files, and interoffice communications.
• Maintain company vehicle logs and ensure errands are completed accurately and efficiently.

Team & Culture Support

• Represent Kalb Construction’s values of integrity, pride, and honesty in every interaction.
• Provide courteous and professional service to staff, clients, and vendors.
• Contribute to a positive, team-oriented office culture.

Qualifications

• 2–4 years of administrative or office support experience; construction or related industry experience preferred.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general digital literacy (Teams, SharePoint).
• Valid driver’s license and reliable transportation for local errands.
• Professional demeanor, attention to detail, and a proactive attitude.

Why Join Kalb Construction

• Be part of a company with a 50 year legacy of building excellence and integrity in Nevada.
• Join a supportive, family-oriented culture that values teamwork, accountability, and growth.
• Gain hands-on experience in both office administration and construction operations.
• Enjoy a dynamic work environment where every day brings new challenges and opportunities to contribute.

Job Type: Full-time

Pay: $23.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $23 - $25