Manager - Elections

Manager – Elections                                                       Posting: # 135-25

Office of the Clerk – Register of Deeds                                 Date Posted: 10/27/2025

Salary: 111 (00) $81,744.00                                                   Deadline: Until filled

Monday – Friday, 8:00 a.m. – 5:00 p.m.

This position is available on January 2, 2026

The salary range is 111(00-04) $81,744.00- $95,638.40 and is commensurate with experience.

GENERAL SUMMARY

The purpose of this job is to manage and supervise all election operations within Kalamazoo County under the direction of the County Clerk and Chief Deputy Clerk. The Elections Manager ensures compliance with federal, state, and local election laws while coordinating with various jurisdictions to conduct fair, accurate, and transparent elections. This position is responsible for leading all phases of election planning, execution, and post-election auditing, supervising division staff, and serving as a liaison to election-related boards, commissions, local clerks, and the State of Michigan.

ESSENTIAL DUTIES & RESPONSIBILITIES

·        Provides direct leadership and supervision to subordinate staff, including participation in hiring and termination; training, scheduling, and provision of work assignments; performance management; and administration of discipline. Fosters staff development and ensures adherence to County policies.

·        Develops, designs, and implements plans for all federal, state, and local elections in accordance with the Michigan elections calendar. Ensures compliance with election laws, procedures, and best practices. This includes preparation for unscheduled election events, including recounts, recalls, and local initiatives. Coordinates with local governments to ensure seamless election administration.

·        Receives and reviews campaign finance filings, candidate filings, and voter registration. Develops procedures based on current laws and rules to accept election filings, ensuring timely and accurate processing. Drafts notices, notifies candidates of corrections, violations, and fines, and collects applicable fees and fines. Interprets and applies complex campaign finance regulations.

·        Programs necessary technology to conduct election and coordinates election web-based services, ensures voter-assisted election machines are properly programmed, creates and proofs ballots, prepares requests for printing, and orders ballots.  

·        Prepares requests for proposals for printing ballots and purchasing other election supplies and materials. Orders all election, voter registration, and campaign finance supplies, including voting machine supplies. Manages supply inventory and distributes supplies to local jurisdictions, including billing verification.

·        Develops training materials and delivers in-person and online training for election workers, candidates, and clerks. Ensures training meets legal requirements covering election procedures and equipment, as well as promotes compliance with the Michigan Campaign Finance Act

·        Creates and disseminates voter education materials via various media. In the absence of the Clerk, the Chief Deputy Clerk represents the County Clerk's Office to the media on election issues and election-related meetings of various boards and commissions.

·        Serves as staff liaison to the Election Commission, School District Election Coordinating Committee, and Board of Canvassers. Serves as liaison between 19 local jurisdiction clerks and the Michigan Bureau of Elections.

·        Perform any other duties as assigned.

MINIMUM QUALIFICATIONS

Required Education and Experience

Bachelor's degree from an accredited college or university in public administration, political science, business administration, or a related field.

to 5 years of related work experience, providing familiarity with the State election laws and election procedures. Experience in managing/supervising staff or using election-related computer systems is preferred.

Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities

Required Licenses or Certifications

·        Valid Michigan Driver's License

·        Michigan Bureau of Elections Accreditation within 6 months of hire

·        Qualified Voter File Certification within 1 month of hire

·        Must obtain and maintain Notary Public status

·        Must be free of felony convictions and relevant misdemeanors

VETERANS are encouraged to apply. Please provide your joint services transcript with your application.

 All applications and resumes must be submitted here: https://www.kalcounty.gov/hrd/openings.php