What are the responsibilities and job description for the Accounts Payable, Americas position at K2 Corporate Mobility?
Accounts Payable, Americas
The Role
The Accounts Payable, Americas is responsible for day-to-day processing of supplier invoices, making urgent payments, reconciling supplier statements and preparing weekly/monthly payment runs for our Americas offices, managing and organizing various inboxes, as well as some ad hoc projects.
Main duties and responsibilities
Accounting & Transactional:
- Processing supplier invoices includes data checking on our internal system and uploading into our accounting system
- Send invoices for approval
- Processing urgent payments when required
- Preparing weekly/monthly payment runs for each office in various currencies
- Updating the AP ledger with all payments made to suppliers, issuing remittances advices for suppliers
- Research and resolve invoice discrepancies and issues
- Correspond with suppliers and respond to inquiries within specified time frame
- Assist with month end closing of the AP Ledger
- Monthly review on AP ledgers
- All payments have been allocated
- Investigating why old invoices are not paid
- Assisting with monthly bank reconciliations
- Assisting with processing of monthly expenses
- Processing insurance claim payments
- Provide supporting documentation for auditors
- Responsible for data integrity for the Americas service partners
- Comply with information security regulations, principles and obligations in line with ISO, with emphasis on continued learning as technology changes. Maintain software and data encryption in line with compliance and relevant data protection laws globally, ensure the safety, integrity, and accountability of all the data we handle
- All other duties as assigned
Qualifications and Skills
- Knowledge of Accounts Payable, at least 1 year experience
- Knowledge of general accounting procedures
- Knowledge of accounting software (Sage X3 desirable)
- Knowledge of working with various currencies
- Excellent Excel and MS Office skills
- Self-confident and motivated, works on own initiative and as a part of the team
- Organizing and prioritizing daily/weekly tasks
- Attention to detail and accuracy
- ‘Can do’ attitude and ability to learn quickly
- Building and developing working relationships with key partners and with K2 colleagues
- Ability to maintain confidentiality of company and client information
- Demonstrate company acumen
- Ability to remain in a stationary position, often sitting for prolonged periods
- Domestic and /or global travel when required