What are the responsibilities and job description for the Accounts Payable position at Grace Fellowship Corp?
Accounts Payable Assistant
Grace Fellowship Church, Katy, Texas
Grace Fellowship Church is prayerful searching for our next Accounts Payable Assistant to join our finance team responsible for the full cycle A/P process of the church. The ideal candidate will be a Jesus follower with a passion for sharing the gospel, as well as a proven track record of success in the financial field.
About Us
We are a Church that loves Jesus! Our vision is to be a house of prayer for all nations. Our Mission is to make disciples who (in turn) make disciples. The foundation for disciple-making here is relationships and this starts with us (the Team), our relationship with God and our relationship with our church family. We live to glorify God, integrating the Great Commission into every aspect of our work life.
The Role
This role administratively supports the finance department including, but not limited to, processing of check requests, compiling & maintaining accounts payable records, and data entry. This role reports to the Finance Director and works out of our office in Katy, Texas.
Responsibilities
- Responsible for Full Cycle A/P process
- Receive and review individual invoices
- Responsible for credit card accounts including adhering to policies, statements coding, increasing lines of credit, new user set-up, reconciliation and uploading into accounting system
- Prepare and distribute accounts payable checks
- Reconcile vendor statements; research and correct discrepancies
- Monitor and reconcile petty cash receipts
- Prepare 1099’s as required by the IRS
- Maintain W-9 records
- Reconcile assigned Balance Sheet accounts
- Maintain Fixed Asset schedule and record appropriate depreciation/amortization
- Establish and maintain credit card module in accounting system
- Reconcile various projects as requested
- Act as account administrator for Sam’s club membership
- Maintain and file all invoices and other applicable supporting documentation, i.e., receipt of goods or services, by vendor name
- Prepare scheduled and ad hoc reports
- Other duties as required
Specific Characteristics
- Christian Character | Committed to a personal relationship with Jesus Christ and passionate about serving the church body behind the scenes, viewing routine financial tasks as an act of worship and stewardship.
- Strategic Thinker | Understanding how day-to-day financial transactions impact the church’s broader budget and consistently looking for practical ways to improve efficiency in our daily processes.
- Servant Leader | Leading by example through humility and reliability, stepping up to support fellow team members, and taking personal ownership of the responsibilities entrusted to them.
- Self-starter | Managing daily, weekly, and monthly financial deadlines proactively, troubleshooting minor discrepancies independently, and following through on assignments without needing constant reminders.
- Meticulous Accuracy & Discretion | Maintaining a high level of precision in data entry, reconciliation, and reporting, while handling sensitive tithe, offering, and financial information with absolute confidentiality.
- Growth Mindset | Welcoming feedback on financial workflows, adapting quickly to new accounting software or policies, and viewing technical challenges as opportunities to sharpen skills.
- Service-Oriented Mindset | Treating ministry leaders, volunteers, and congregants as partners, ensuring that the finance office is seen as a helpful, welcoming resource rather than a bureaucratic hurdle.
- Excellent Communicator | Explaining financial processes, expense policies, or reimbursement steps to ministry leaders and church staff with patience, clarity, and kindness.
Preferred Qualifications
- 5 years of professional experience in the accounting field
- Solid foundational knowledge of Generally Accepted Accounting Principles (GAAP) and internal financial controls.
- Direct experience working or volunteering within a church or faith-based nonprofit environment, with a strong understanding of accounting
- Proven proficiency using accounting software
- Advanced proficiency in the Microsoft Office 365 suite (especially Excel for data analysis and reporting) and Adobe Acrobat Pro for document management
Our desire is that the Accounts Payable Assistant will make Grace Fellowship Church their regularly attended church home.
Additional Information
Salary & Benefits
The part-time, hourly payrate will be commensurate with experience. This is a non-exempt 20 hour a week position on the Cinco Ranch campus with office hours Mondays-Thursdays.
Working Hours
You are encouraged to develop a working schedule that maximizes both time with your family and productive time accomplishing the job. The established workflow AP timeline requires availability on Tuesdays and Wednesdays for check processing. It is assumed that you will work a maximum of 20 hours per week Monday - Friday.
Work Authorization
Employees must be authorized to work in United States under Federal requirements.
Other Duties
Note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.