HR & Office Assistant

Job Summary:

The HR team is looking for an Office and HR Assistant to join the Just Salad team. You will balance your responsibilities between  assisting the HR team with various assignments and projects and maintaining our office. This role is perfect for someone who can demonstrate a high level of discretion, is detail oriented, a team player, and not afraid to roll up their sleeves.  You will also be responsible for upholding Just Salad’s mission to make everyday health and sustainability possible.

This position will be onsite in the NYC office 5 days a week.

Reports to: HR Director

We value partnership, incubate good ideas, inspire passion, and celebrate innovation. As the HR & Office Assistant, you are responsible for exemplifying the company culture as well as:

HR Responsibilities (80%)

• Onboarding new hires in ADP. Update/cross-reference in Harri with new hire information and documents (I9, NOPs, IDs, offer letter, work permits, etc) - weekly and as needed.
• Provide new hires at Corp with communication and details for their first day: IT/desk set up, email set up, tour, office “how to’s”. 
• Updating pay and position changes and promotions in ADP Harri - ensure the proper documentation is also completed.
• Daily Pay - assisting employees with questions about their account/access. Turning off for salaried EE 
• Answering emails from employees in a timely manner regarding their ESS (Ex. Password resets, registration emails, 401k general inquiries, etc).
• Manage I9 audit weekly - coordinating with Recruiting and EEs to ensure we receive the proper documentation
• Complete all wage and employment verifications in a timely manner
• Run weekly audits to ensure compliance: addresses, benefits, date of birth, etc.
• Coordinate with stores to ensure all legally required postings (labor law, WC, DBL/PFL, etc) are up to date and ordered as needed and for new store openings.
• Updating Harri with minor compliance set up (rules, calendars, documentation) and cost centers.
• Assist in weekly payroll: registers, hours discrepancies, and follow up as needed.
• Run weekly reports on vacation and sick time to assist with weekly payroll.
• Assist with end of year projects (W2s, system clean up, etc).
• Attract, retain, recruit, and collaborate with employees who can uphold our ESG goals.
• Ad hoc HR projects

Office Responsibilities (20%)

• Overall maintenance of office and conference rooms- ensuring it stays clean (kitchen, floors, rooms), putting out snacks daily, having coffee ready for the office, keeping closets organized
• Assisting with any office related requests/concerns (temperature, broken equipment, replacement, storage, etc.) and opening up tickets as needed
• Assist with company and office events (happy hours, volunteer events, holiday party, etc.).
• Greeting guests in a professional manner - offering water alerting EE guest has arrived.
• Distributing mail daily
• Ordering snacks and supplies for the office- ensuring it is always stocked.
• Managing invoices for snacks and supplies 
• Setting up employees with keys/badges and registering guests through building security 
• Ad hoc office projects

Qualifications:

• Strong attention to detail, organizational, and follow up skills
• Ability to multi-task and prioritize 
• Flexibility is a must!
• Ability to show a high level of discretion.
• Ability to handle high volume/fast pace environment 
• Professional email etiquette 
• Basic knowledge of all Microsoft Suite (Word, Excel)   
• Quick learner

Benefits:

• $66,300- $67,000/annually based on experience
• Paid vacation, holidays, and sick time
• Medical, Dental, and Vision insurance
• Voluntary Long-Term Disability, Hospital Indemnity, Life Insurance AD&D, and Accidental Insurance
• Employee Assistance Program
• Eligibility to Participate in our 401K program
• Pre-tax benefits (FSA,HSA, and Commuter Benefits)
• Fitness discounts
• Summer Fridays
• Free Just Salad while working