Office Manager/HR Assistant - Contract, 3 months

Office Manager/HR Assistant - Contract/Part-Time (3 months)Company: Direct AgentsLocation: NYC Office (On-site)Schedule: 4 days per week, Monday - Thursday, 9:00 AM - 6:00 PMDuration: 3-month contract positionCompensation: $28-35/hr depending on experienceDirect Agents is seeking a dynamic Office Manager/HR Assistant to join our People and Culture team for a 3-month contract position. As the backbone of our NYC office, you'll create an exceptional workplace experience for all employees, and a kind welcome for clients & candidates,  while managing the day-to-day administrative and operational needs of our company.This is an excellent opportunity for a highly motivated, organized, and hospitality-minded individual to make an impact starting on day 1 on the people team of a digital marketing & growth consultancy. Those with career ambitions on the people side or the digital marketing side are especially encouraged to apply!Key ResponsibilitiesFacilities & Office OperationsOversee daily office setup and maintenance across all spaces within our four wallsMonitor and maintain office inventory, ordering equipment and supplies within established budgets and procedure, finding efficiencies and automations along the wayCoordinate internal communications regarding construction projects and facility maintenance activitiesSupervise manage two part-time housekeeping staff members & related detailsHR Team Assistant Provide first-level IT support and troubleshooting while collaborating with our third-party IT vendorManage equipment requests and maintain internal tech systems, including conference room technologyProcess employee travel requests and coordinate bookings,  including detailed itineraries and real-time support for changesPrepare and submit timely budget and expense reports to the Finance teamSupport administrative requests from the CEO as neededHandle various administrative and organizational tasks as business needs ariseEmployee ExperienceCoordinate seamless onboarding for all new hires and offboarding when necessaryField questions in person and on slack, with clear guidance on what you can answer and what you should go to a more senior member of the teamHelp plan in-office events and occasional off-site and the related internal communications Support setup and live streaming for company meetings and external livestreamsServe as a friendly welcome and point of contact for office visitors. Be memorable!Executive AssistantProvide proactive day-to-day executive support to the CEO as needed, anticipating needs and resolving issues before they ariseHandle confidential information with the highest level of discretion and professionalismJump in wherever needed with a positive, solution-oriented mindset—no task too big or too smallWhat You BringRequired Experience & Skills1 years of on-site operations experience (examples: office, hospitality, retail, fitness studio to name a few)Exceptional organizational and prioritization skills with keen attention to detail.You know when to be resourceful and when it’s time to escalate You love keeping trackers up to date, thinking ahead (without overthinking), and moving things forward Outstanding written and verbal communication abilities across multiple platforms (phone, email, Slack)Strong technical aptitude and ability to troubleshoot basic consumer tech issuesExperience collaborating with third-party vendors and service providersPersonal QualitiesEnergetic and positive team player who collaborates effectively across all departmentsThrives in high-growth, fast-changing environmentsPassionate about creating a positive, vibrant workplace cultureSelf-motivated with strong problem-solving abilitiesImportant DetailsStart Time Requirement: Must be available to begin work at 9:00 AM to prepare the office for 9:30 AM operationsPhysical Requirements: Ability to handle office equipment, receive packages, and manage deliveriesLocation Requirement: Must reside within commuting distance of our NYC office for reliable daily attendanceReports to: People and Culture TeamWhy Join Direct Agents?Join a growing company where your contributions directly impact employee satisfaction and operational excellence. This role offers the opportunity to wear multiple hats, develop diverse skills, and play an integral part in maintaining our positive company culture.Direct Agents is an equal opportunity employer committed to diversity and inclusionPowered by JazzHRkIxg8ZRR5i

Salary : $28 - $35