What are the responsibilities and job description for the Accounts Payable Specialist position at JSM & ASSOC LLC?
JSM Airport Services, LLC is seeking a professional, skilled individual for the Accounts Payable Specialist role at the corporate office. This is a career-track opportunity, and we are looking for individuals ready to commit to a long-term professional future with our company, with an expected commitment of at least 1 year.
Compensation:
- Full Time
- Weekly Pay
- Hourly Rate: Starting at $24.00 (Dependent on Experience)
Work Schedule:
Monday – Friday, 8:30 am – 5:00 pm; however, occasional changes in the work schedule may occur, which may require extended hours during the month-end closing.
Benefits and Perks You’ll Appreciate:
- Ongoing career development and training opportunities
- Collaborate with a team in a dynamic environment
- Comprehensive health benefits
- Wellness Program
- Paid Time Off
- Paid Holidays
- Employee Assistance Program
- Retirement Savings Plan with Company Match
- Education and Tuition Assistance Program
- Employee Discounts
- Uniform/Footwear Program
Responsibilities:
- Process A/P for subcontractor’s billings and invoice payables entry into NetSuite
- Process overhead A/P into NetSuite
- Set up and maintain vendor & customer database files (in NetSuite), together with a paper filing system
- Perform vendor statement reconciliation, addressing discrepancies when applicable
- Determine and resolve discrepancies in A/P accounts
- Receive, review, and process all employee expense reports for accuracy and proper expense disclosure
- Perform general office administrative duties as required, including phone coverage, routing mail, preparing packages for shipment, scanning documents, faxing, copying, printing, etc.
- Provide backup services for the payroll specialist position
- Safety and compliance training as required
- Perform other related duties as assigned
Qualifications:
- Associate’s degree in Accounting, Business, Finance, or related field (equivalent work experience may be considered)
- Two ( ) years of accounts payable or general accounting and administration experience
- Fluent in English; speak, read, write, and take instructions in English without assistance
- Experience in multi-location or service-based organizations preferred
- Proficiency in NetSuite (or similar accounting package) is required
- In-depth experience with Microsoft Office suite, with an emphasis on Excel
- Experience with invoice automation tools is a plus
- High level of integrity and discretion
- Strong verbal and business communications skills
- Customer service mindset
- Strong attention to detail and accuracy
- Organizational and time management skills
- Ability to meet deadlines in a fast-paced environment
- Analytical and strategic thinker – Hands-on and out-of-the-box thinker
- Strong organizational and time management skills (work well under pressure)
- Thrives in a collaborative, team player office environment
- This position requires an individual who is hands-on with the ability to multitask
Key Performance Measures
- Invoice processing accuracy rate
- On-time payment percentage
- Number of invoice discrepancies resolved
- Vendor satisfaction/issue resolution time
- AP aging (days outstanding)
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer
- Must be able to lift up to 15 pounds at a time
Additional Requirements:
The employee must be able to successfully pass a drug screening, a drivers’ license check, and background check.
Continued employment is subject to all the above requirements on an ongoing basis, failure to pass any of the above requirements may result in immediate termination.
Affirmative Action, Diversity, Equity, Inclusion & Equal Employment Opportunity at JSM:
At JSM, we recognize that Diversity, Equity, and Inclusion is Good for Business.
Our goal is to attract good job candidates, retain our best employees, and create a more engaged and productive workforce. We want all our team members to feel safe, valued, respected, and involved in their roles at JSM. Together, we unite for diversity and inclusion. JSM is committed to equal employment opportunities regardless of any protected characteristic, including race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, or protected veteran status, and will not discriminate against anyone based on a disability. We support an inclusive workplace where employees excel based on personal merit, qualifications, experience, ability, and job performance.
Salary : $24