What are the responsibilities and job description for the Executive Assistant position at Joulé?
Job Title: Executive Assistant
Location: Warren, New Jersey
Type: Contract
Compensation: $40 - $46.06/ hr
Job Description:
Plan and execute logistics for all town hall meetings including selection of facilitators and follow ups
· Plan and manage logistics for off-site meetings including venue selection, hotel contract, catering and budget reconciliation.
· Manage complex calendar, prioritizing meeting requests.
· Plan and manage extensive global travel itineraries including securing visas, maintaining tight deadlines and frequent changes.
· Manage and update team organizational charts and distribution lists
· Handle Supply Chain announcements via Facebook Workplace and all other communication vehicles available
· Audit and process expense reports and invoices through Amex Concur system
· Create, monitor and process purchase orders, candidate expense and supply orders via Cerps system
· Troubleshoot and liaise with all support groups (IT, HR, Finance etc.) whenever necessary in support of our team members.
· On-boarding of new hires
· Handle projects pertaining to team building and engagement throughout the year
System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
Ref: #558-Scientific
Location: Warren, New Jersey
Type: Contract
Compensation: $40 - $46.06/ hr
Job Description:
Plan and execute logistics for all town hall meetings including selection of facilitators and follow ups
· Plan and manage logistics for off-site meetings including venue selection, hotel contract, catering and budget reconciliation.
· Manage complex calendar, prioritizing meeting requests.
· Plan and manage extensive global travel itineraries including securing visas, maintaining tight deadlines and frequent changes.
· Manage and update team organizational charts and distribution lists
· Handle Supply Chain announcements via Facebook Workplace and all other communication vehicles available
· Audit and process expense reports and invoices through Amex Concur system
· Create, monitor and process purchase orders, candidate expense and supply orders via Cerps system
· Troubleshoot and liaise with all support groups (IT, HR, Finance etc.) whenever necessary in support of our team members.
· On-boarding of new hires
· Handle projects pertaining to team building and engagement throughout the year
System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
Ref: #558-Scientific
Salary : $40 - $46