Legal Administrative Assistant - Litigation

At Jones Walker, we are driven by an entrepreneurial spirit, a deep sense of community, and a fierce determination to deliver exceptional service and value for our clients. Since its inception in 1937, the Firm has pursued intelligent, client-driven growth. Today, as one of the largest law firms in the United States, we serve local, regional, national, and international business interests in a wide range of markets and industries.

We are seeking a proactive, highly organized Legal Administrative Assistant (LAA) to provide comprehensive support to litigation attorneys in our New Orleans office. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, is comfortable managing competing priorities, and enjoys working collaboratively with legal teams to deliver exceptional client service. The successful candidate will support a busy and varied litigation practice and must be able to work independently while anticipating attorney and client needs.

Essential Job Duties

• Open, close, and maintain client files, ensuring organization and compliance with firm procedures.
• Create, edit, revise, and proofread pleadings, motions, discovery, correspondence, reports, and other legal documents.
• Prepare and file documents in state and federal courts using electronic filing systems.
• Maintain attorney calendars, schedule meetings, depositions, hearings, mediations, and travel arrangements.
• Coordinate trial, hearing, mediation, and deposition logistics.
• Track deadlines and assist attorneys with docket and case management requirements.
• Maintain attorney time records and support billing and e-billing activities, including invoice preparation and follow-up.
• Answer and direct telephone calls, take messages, and communicate professionally with clients, courts, opposing counsel, and vendors.
• Open, review, and distribute incoming mail and electronic communications.
• Prepare expense reports, reimbursements, and client-related administrative materials.
• Assist with conflict checks, engagement letters, matter opening documentation, and file maintenance.
• Organize and manage large volumes of electronic documents and correspondence.
• Coordinate with attorneys, paralegals, and administrative professionals to ensure timely completion of assignments.
• Support document productions, trial preparation, exhibit management, and other litigation support activities.
• Handle confidential information with discretion and professionalism.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent required; Bachelor’s degree preferred.
• Five or more years of legal administrative experience, preferably in litigation.
• Strong knowledge of state and federal court filing procedures.
• Advanced proficiency in Microsoft Office, including Word, Outlook, Excel, and PowerPoint.
• Exceptional organizational, proofreading, and communication skills.
• Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
• Strong attention to detail and commitment to client service.
• Experience supporting multiple attorneys and managing a high-volume workload.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

The Human Resources department will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate.