What are the responsibilities and job description for the Construction Office Manager position at Jones Networking?
Construction Office Manager
Washington, DC
Jones Networking is recruiting for an experienced Office Manager to join a Construction Company in Washington, DC.
Responsibilities of the Construction Office Manager:
- Provide administrative and office support to Senior Staff & Management.
- Responsible for the timely and accurate data entry of Accounts Payable (A/P) and Accounts Receivable (A/R) into Timberline Sage.
- Collect incoming bills and distribute them appropriately.
- Responsible for company invoicing on a weekly basis.
- Process multi-state payroll for internal employees.
- Create cloud-based folders for projects, vendors, etc. and file electronic documents.
- Scan invoices, expense reports and hard copy files into electronic files.
- Compile, update and issue Purchase Order and Contract Agreements.
- Complete applications for permits and licenses.
- Review and close books monthly by examining the Job Cost and General Ledgers and reviewing financial statements.
- Review and provide updates to the Corporate Accountant / CPA.
- Assist with employee onboarding and employee relations.
- Provide excellent customer service to both internal and external stakeholders.
- Additional responsibilities will be given as the role grows and develops.
Requirements of the Construction Office Manager:
- At least 2-3 years of previous administrative / office experience required.
- Prior accounting experience preferred.
- Previous construction experience is helpful but not required.
- High school diploma required; advanced degree helpful.
- Highly detail-oriented and proactive.
- Exceptional verbal, written and interpersonal skills.
- High levels of integrity, dependability and a strong work ethic.
- Ability to work effectively both independently and as part of a team.
- Competency in Microsoft applications including Word, Excel, and Outlook.
- Ability to work on tight deadlines and multitask.
- Proficiency with Timberline Sage is helpful, but not required.
- Bilingual language skills are helpful, but not required.
- Licensed Notary Public preferred; company will assist with licensure if not currently or previously held.
Compensation and Benefits for the Construction Office Manager:
- Competitive salary based on experience, with potential for performance-based bonuses
- Health Insurance
- Paid Time Off
- Street parking available near the office
- Pre-Employment Requirements: Employment is contingent upon successful completion of a criminal background check, credit check, and drug screening
Salary : $60,000 - $72,000