What are the responsibilities and job description for the Office Manager / Executive Assistant position at Forte Construction and Design?
Office Administrator
Company: Forte Construction & Design
Location: Fredericksburg, VA
Forte Construction & Design is seeking a reliable, highly organized, and professional Office Administrator to support daily office operations, customer communication, scheduling, and warehouse coordination. This position is critical to our team and requires someone who is dependable, detail-oriented, and comfortable working in a fast-paced construction and design environment.
Work Schedule
- Monday – Friday: 8:00 AM – 5:00 PM
- Every Other Saturday: 8:30 AM – 12:00 PMConsistent attendance and punctuality are required.
Key Responsibilities
- Greet and assist customers in a courteous and professional manner in the showroom
- Respond promptly to customer emails and phone inquiries
- Schedule, confirm, and coordinate customer appointments
- Prepare and submit permit applications accurately and on time
- Maintain organized and up-to-date customer files and project records
- Communicate weekly with clients and subcontractors regarding project updates
- Assist customers with showroom material selections and provide project-related information
- Track material orders, deliveries, and inventory in coordination with management
- Support warehouse organization and assist with light material handling as needed
- Perform general administrative tasks to support daily operations
Minimum Qualifications
- High School Diploma or equivalent
- Strong organizational and multitasking skills
- Excellent written and verbal communication skills
- Professional appearance and customer-focused mindset
- Ability to work independently with minimal supervision
- Comfortable in a fast-paced, deadline-driven environment
- Flexibility and willingness to assist where needed
- Ability to lift materials and assist with warehouse operations as needed
Construction, remodeling, or office administration experience preferred.
Compensation
$20– $22 per hour, based on experience and qualifications
Opportunity for pay increase after successful completion of the trial period.
30-Day Trial Period
This position includes a 30-day introductory trial period. Performance will be evaluated based on:
- Attendance and punctuality
- Accuracy and attention to detail
- Ability to follow instructions and meet deadlines
- Communication with customers, subcontractors, and team members
- Overall professionalism and ability to work independently
Continuation beyond the trial period will be based on successful performance and mutual fit.
What We’re Looking For
- Dependable, punctual, and accountable individuals
- Team players who take ownership of their responsibilities
- Candidates seeking a long-term position (this is not temporary)
Job Type: Full-time
Pay: $20.00 - $22.00 per hour
Benefits:
- Employee assistance program
- Employee discount
- Paid time off
- Professional development assistance
- Referral program
Work Location: In person
Salary : $20 - $22