What are the responsibilities and job description for the Payroll/Benefits Administrator position at Johnstone Supply The Founders Group?
Description
Join Our Team as a Payroll/Benefits Administrator at Johnstone Supply - The Founder's Group!
About Us –
Johnstone Supply - The Founders Group is a 3rd generation family-owned wholesale distributor for heating, cooling, and refrigeration supplies and equipment. We operate across 6 states as one of the nation's largest HVAC/R distributors. Johnstone Supply offers superior customer service, technical advice and training seminars and features the industry’s most respected catalog (available both digital and online) featuring more than 80,000 quality parts, supplies and equipment. Our purpose is to keep our communities safe & comfortable!
IDEAL CANDIDATE PROFILE –
The Ideal Johnstone Supply Team Member Is Someone Who Exhibits Our Core Values (Customer Focused, Accountable, Solutions-Minded, Always Learning, And Collaborative) And 9 Winning Habits. These Include
The Payroll/Benefits Administrator is responsible for managing end-to-end payroll processing in a fast-paced environment with minimal oversight. This role is a key partner within the HR team and requires strong technical payroll expertise, HR awareness, critical thinking skills, and a collaborative mindset.
WORK SCHEDULE –
Monday – Friday, on-site: 40 hours per week between the business hours of 8am – 5pm.
Essential Duties And Responsibilities -
Payroll & Compliance
QUALIFICATIONS AND EXPERIENCE –
Join Our Team as a Payroll/Benefits Administrator at Johnstone Supply - The Founder's Group!
About Us –
Johnstone Supply - The Founders Group is a 3rd generation family-owned wholesale distributor for heating, cooling, and refrigeration supplies and equipment. We operate across 6 states as one of the nation's largest HVAC/R distributors. Johnstone Supply offers superior customer service, technical advice and training seminars and features the industry’s most respected catalog (available both digital and online) featuring more than 80,000 quality parts, supplies and equipment. Our purpose is to keep our communities safe & comfortable!
IDEAL CANDIDATE PROFILE –
The Ideal Johnstone Supply Team Member Is Someone Who Exhibits Our Core Values (Customer Focused, Accountable, Solutions-Minded, Always Learning, And Collaborative) And 9 Winning Habits. These Include
- Be a Great Teammate
- Be Accountable
- Have a Plan
- Solve Problems
- Have a Winning Attitude
- Put Yourself in the Customer’s Shoes
- Develop Yourself
- Have Fun
- Lead People – Manage Processes
The Payroll/Benefits Administrator is responsible for managing end-to-end payroll processing in a fast-paced environment with minimal oversight. This role is a key partner within the HR team and requires strong technical payroll expertise, HR awareness, critical thinking skills, and a collaborative mindset.
WORK SCHEDULE –
Monday – Friday, on-site: 40 hours per week between the business hours of 8am – 5pm.
Essential Duties And Responsibilities -
Payroll & Compliance
- Independently process bi-weekly payroll for all employees, ensuring accuracy and timeliness.
- Review and validate timecards, deductions, and adjustments prior to payroll submission.
- Ensure compliance with federal, state, and local payroll tax regulations; prepare and file payroll tax returns.
- Monitor changes in tax laws and regulations to maintain compliance.
- Respond to employee inquiries regarding payroll, deductions, and tax with professionalism and clarity.
- Ensures accurate record-keeping and payroll deductions by managing and processing payroll and insurance documentation
- Manage and process garnishments
- Utilize Excel for payroll analysis, including formulas, pivot tables, and XLOOKUP for data validation.
- Prepare payroll-related reports for management and finance teams.
- Assist with monthly journal entries and reconcile payroll accounts to the general ledger.
- Identify and resolve discrepancies in payroll data; escalate issues as needed.
- Develop and maintain Standard Operating Procedures (SOPs) for payroll processes.
- Recommend and implement process improvements to enhance efficiency and accuracy.
- Maintain accurate documentation for audits and compliance reviews.
- Process termination paperwork and ensure accurate calculation of final pay.
- Assist with benefits administration, including health plans and 401(k) contributions.
- Serve as backup for benefits and retirement plan tasks when needed.
QUALIFICATIONS AND EXPERIENCE –
- 8 years of payroll experience with proven ability to manage payroll independently.
- Strong knowledge of payroll tax filings and compliance requirements.
- Intermediate Excel skills (formulas, pivot tables, XLOOKUP).
- Familiarity with general ledger entries and accounting principles.
- Experience with Paylocity or similar payroll systems preferred.
- Experience with benefits administration and retirement plans.
- Background in HR processes and employee relations.
- Knowledge of attendance systems and timekeeping software.
- We offer competitive benefits, including health insurance through UnitedHealthcare, 401K with employer match, scholarship opportunities, a referral program, and much more!
- Johnstone Supply – The Founders Group participates in E-Verify. All new hires must be able to successfully pass employment verification through the E-Verify program.
- All new hires must be able to successfully pass a background check, MVR screening (if applicable, for roles with driving responsibilities), and a pre-employment drug screening.