Administrative Assistant FT| Office Management & Accounting

Administrative Assistant FT | Office Management & Accounting

Monday - Friday, 8:30am-5:30pm

In-Office Hollywood, Florida

$19-25 per hour

We are looking for an experienced Administrative Assistant to perform front office tasks supporting executives and clients for the 2025 Tax season. Experience in a professional office setting as an office assistant and/or administrative assistant is required. Additional experience as an accounting clerk or AP/AR specialist is a plus.

This role supports the Accounting, Tax, and Nonprofit departments for a professional CPA Firm in downtown Hollywood. The firm has hundreds of clients focused on government audits and bookkeeping for local businesses. This is a great opportunity for LEARNING accounting, audit, and tax on a part-time schedule.

Essential Requirements:

• 1 year of Office Administration in a professional environment (i.e. Law firm, CPA, Medical Office, Higher Education)
• 1 year of Customer Service communicating directly with high-profile clients
• A desire to learn and gain experience in accounting is a plus

Essential Job Functions:

• Communications: Professional communication skills in person and over the phone ensuring clients are treated respectfully and professionally. Answering phone calls and emails daily. Taking messages, booking appointments, and following up. Daily outbound phone calls to existing clients to schedule appointments.
• Record Management: Maintain office records, mail, courier deliveries, and others with proper protocols to ensure organization and timeliness.
• Office Operations: Efficiently maintain, organize documents, and conduct daily office operations.
• Analytics: Use good judgment, tact, and analytical skills to research, compile, and data and information in order to provide stakeholders well thought out accurate responses.
• Technology: Utilize office equipment with various software programs to enter or record data such as invoices, pay records, balance sheets, mathematical calculations, and other financially related topics.
• Teamwork: Support Accounting, Audit and Tax Department. Answering client phone calls, tax processing, tax return filings, and collection of monies owed from tax clients
• Flexibility: All other duties as assigned to provide optimal support of the office

Experience:

• Beginner knowledge of General Accounting (GAAP) in accounts payable, accounts receivable, bookkeeping,
• Intermediate experience with MS Office products and other financial software applications is QuickBooks
• High School or college degree, or equivalent work experience that lends itself to the essential job functions.
• Highly organized and has excellent time management skills; always seeking process improvement opportunities.
• Fluent in English; Spanish or Creole a plus