Intellectual Property Legal Administrative Assistant

Location: Boston Metro, MA | Hybrid

Salary Range: $75K-$95K

Schedule: Full-time | Monday-Friday, 9-5

Required: 3 years of experience as a Legal Administrative Assistant

About the Opportunity

A respected legal practice is seeking an experienced Intellectual Property Legal Administrative Assistant to provide comprehensive support to attorneys within a busy Intellectual Property (IP) practice group. This role is ideal for a highly organized professional with experience supporting patent and trademark matters, managing deadlines, and coordinating USPTO filings.

Qualifications & Skills

• 3 years of experience as a Legal Administrative Assistant, Legal Secretary, Executive Assistant, or similar administrative role
• Strong proficiency with Microsoft Office, including Microsoft Word and Microsoft Outlook
• Excellent organizational, communication, and multitasking abilities
• Strong attention to detail with exceptional proofreading and grammar skills
• Ability to manage multiple priorities in a fast-paced legal environment
• Willingness to work occasional overtime when necessary

Key Functions

• Provide legal and administrative support to Intellectual Property attorneys
• Manage attorney calendars, schedules, meetings, and critical deadlines
• Complete legal billing, time entry, and accounting system data entry
• Process client invoices and coordinate payment of vendor invoices
• Prepare, review, and file documents with the United States Patent and Trademark Office (USPTO)
• Assist with IP docket management and monitor critical filing deadlines
• Maintain electronic patent application files and related documentation
• Review incoming correspondence and proactively coordinate next steps
• Communicate with clients, attorneys, and internal stakeholders via phone and email
• Maintain accurate client records, reporting instructions, and contact information
• Collaborate with colleagues and departments to ensure timely completion of assignments
• Cross-train with the docketing team to support continuity during absences
• Review biweekly deadline reports and coordinate follow-up regarding non-extendable deadlines

Grow Your Legal Career

If you have experience in Intellectual Property law, USPTO filings, patent administration, or legal administrative support, we encourage you to apply and take the next step in your legal career.

Founded in 1969, JOHNLEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHNLEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.