Executive Administrative Assistant

The Executive Administrative Assistant provides comprehensive administrative support to the Chief Executive Officer, Chief Operating Officer, Chief Financial Officer, and Senior Director of Administration. This role requires handling confidential information with integrity and discretion while proactively anticipating executive needs, resolving operational and administrative challenges, and ensuring alignment with strategic priorities through effective project management and timely delivery of key initiatives.

*This position is not eligible for sponsorship. *

Functions of the Position:

• Provide high-level administrative support to the CEO, COO, CFO, and executive team. Responsibilities include independently managing complex scheduling, travel arrangements, and meeting coordination.
• Serve as backup for reception desk and building services as needed.
• Prepare and edit correspondence, communications, presentations, and other documents with minimal supervision.
• Manage Quarterly Board meetings, including agenda development, material preparation, and meeting logistics. Maintain and update policy documentation for public board meetings. Update the Investor website with policy changes, earnings announcements, and director biographies. Maintain the financial library of Annual Reports, Proxies, Press Releases, 10-Qs, and 10-Ks.
• Oversee Investor Conference logistics, including registration, travel arrangements, presentation coordination, and investor communications. Maintain investor contact log and respond to inquiries via phone and email.
• Support Corporate Responsibility initiatives, including scheduling meetings, updating quarterly newsletters, and assisting with customer surveys.
• Assist with company-wide travel preparation, including visa documentation processing, ensuring compliance with budget and travel policy, liaising with travel agencies, and reconciling corporate purchasing card statements monthly.
• Prepare Earnings Press Releases and other financial communications, including coordination with NASDAQ and Business Wire, distribution of releases, posting to the company website, and organizing Earnings Conference Calls.
• Prepare, distribute, and maintain SEC-related reports, including the D&O Questionnaire, Form 5 Statement, Related Party Questionnaire, and Anti-Corruption policy through the Board Portal

Additionally, we provide a comprehensive benefits package that reflects our commitment to support the wellness of our colleagues and their families. This includes health benefits, professional growth support, generous paid time off benefits to support work/life balance, retirement benefits and other programs to support financial wellness. A full listing of our extensive benefits package can be found on our Company website, located here: https://jbssinc.com/careers/

JBSS is an Equal Opportunity Employer:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran.