What are the responsibilities and job description for the Executive Assistant position at JobTracks, Inc.?
We are seeking an Executive Assistant for a national title insurance company based in Jacksonville.
In this role, you will provide comprehensive, high-level administrative support to senior leadership. You will serve as a vital operational partner, facilitating seamless communication across all organizational levels, overseeing executive schedules, and ensuring critical projects move forward with precision. T
Key ResponsibilitiesManage complex executive calendars, resolve scheduling conflicts, and coordinate meetings, conferences, and department events.
Arrange detailed domestic and international travel itineraries, including flights, lodging, and ground transportation.
Develop professional PowerPoint presentations, compile executive reports, and assist in drafting operational communications.
Screen and prioritize incoming correspondence, phone calls, and inquiries with professional gatekeeping and sound judgment.
Process expense reports, assist with supply procurement, and liaise with human resources for basic payroll and administrative workflows.
Coordinate cross-functional projects, manage credentialing and compliance documentation, and liaise with internal and external stakeholders.
Proven track record as an Executive Assistant providing administrative support to senior executives (Director, VP, or C-suite level).
Advanced proficiency in the Microsoft 365 suite, with an emphasis on PowerPoint, Teams, Word, and Excel.
Exceptional organizational and time-management capabilities, with the ability to prioritize competing deadlines independently.
Resourceful problem solver who remains flexible, composed, and adaptable in dynamic environments.
Strong written and verbal interpersonal communication skills, with a commitment to maintaining confidentiality.