Office Specialist & Meetings Coordinator

RESPONSIBILITIES:

Kforce has a client in need of an Office Specialist & Meetings Coordinator.

Responsibilities:

• Act as primary point of contact for employees, visitors, and vendors, ensuring a professional, secure, and welcoming environment
• Manage front desk operations, including visitor check-ins and communications
• Oversee daily office operations: mail handling, inventory, and upkeep of kitchen and common areas
• Maintain office amenities and equipment to ensure functionality and cleanliness
• Keep office guest-ready, including workspace resets and coordination of deep cleaning
• Support onsite teams by proactively addressing workspace and operational needs
• Coordinate meeting room setup, layout, and video/IT functionality
• Partner with leadership and cross-functional teams to enhance employee experience
• Plan and execute internal meetings and events (20-40 attendees), including logistics, travel, and catering
• Manage end-to-end event execution, ensuring seamless delivery
• Collaborate with stakeholders to align events with business goals and maintain consistent processes
  
  

REQUIREMENTS:

• 2 years of experience in office coordination, workplace operations, or administrative support
• Experience managing front desk operations, vendor coordination, and office logistics
• Strong organizational and multitasking skills with attention to detail
• Ability to manage events, travel coordination, and meeting logistics end-to-end
• Proficiency with office tools and systems
• Strong communication and interpersonal skills with a customer-service mindset
• Ability to work independently and proactively support leadership and teams
• Comfortable supporting onsite teams and managing multiple priorities in a fast-paced environment
  
  

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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