Administrative Assistant

Dice is the leading career destination for tech experts at every stage of their careers. Our client, Netwoven, is seeking the following. Apply via Dice today!

Administrative Assistant

Introduction

Our High Frequency Technology Center (HFTC) in Santa Rosa, California is seeking a resourceful, clear-thinking, highly-organized executive assistant with strong skills in Microsoft Office and experience with enterprise business applications to support the organization’s Director and staff.

Responsibilities

• Support for the HFTC Engineering Director & HFTC Operations Director & their staff.
• Interface with Web-based enterprise (HR, Finance, etc.) and ERP applications.
• Generate purchase orders, prepare correspondence.
• Track department finances and reconcile differences between expected and actual spending.
• Create presentation material (e.g. slides) based on draft content provided.
• Perform confidential administrative duties using knowledge of organization policies and practices.
• Own and administratively drive the system of calendaring reviews, staff meetings, 1/1’s and processes; track & communicate deadlines & due dates.
• Schedule and arrange appointments, meetings and travel itineraries.
• Own internal & external meeting logistics: attend internal meetings, take meeting notes when appropriate, denote action items and communicate appropriately.
• Anticipate and plan calendar events & projects. Coordinate with other executives, assistants & suppliers.
• Process expense reports.
  
  

Requirements

Required Skills

• Executive Support
• Executive Assistant Support
• Director Support
• Administrative Support
• Calendar Management
• Meeting Scheduling
• Travel Coordination
• Meeting Logistics
• Meeting Minutes
• Action Item Tracking
• Deadline Tracking
• Confidential Information Handling
• Microsoft Office
• Microsoft Excel
• Advanced Excel
• Excel Data Analysis
• Data Manipulation in Excel
• Microsoft PowerPoint
• PowerPoint Presentation Creation
• Presentation Development
• Enterprise Applications
• Web-Based Enterprise Systems
• ERP Systems
• HR Systems
• Finance Systems
• Purchase Order Processing
• Correspondence Preparation
• Budget Tracking
• Financial Tracking
• Expense Reporting
• Expense Report Processing
• Financial Reconciliation
• Data Collection
• Data Organization
• Data Analysis (Non-Technical)
• Process Coordination
• Stakeholder Coordination
• Vendor Coordination
• Interpersonal Communication
• Written Communication
• Verbal Communication
• Organizational Skills
• Problem Solving
• Resourcefulness
• Attention to Detail
• Time Management
• Office Administration
• Operations Support
• Administrative Process Management
• Integrity and Confidentiality Compliance