Business System Coordinator II

We are currently seeking a Archive Technician to join our team at NASA Armstrong Flight Research Center contract in Edwards, CA.  The Archive Technician will: 

• Identify and sort formal records from informal records and from non-records. Assist with records management duties as required.
• Research and respond to requests for information.
• Prepare and maintain office logs and lists (documentation logs and phone lists). Track and respond to office action items from various sources.
• Develop and maintain general office files, functional procedures, and specialized files and archives (including mission and program files, photo files, publications archives).
• Compile and prepare various papers and reports from raw data.

Perform general administrative support to include:

• Coordinate logistics and provide support for meetings, technical briefings, conferences, and special events (such as aircraft rollouts), including arranging for conference rooms, other facilities, equipment and required documentation.
• Prepare miscellaneous forms, reports, briefings, and other documentation, including materials for various meetings.  
• Attend meetings, take notes, and write and distribute minutes.
• Prepare shipping documents/labels; inventories orders, receive and distribute mail.
• Prepare draft and final letters, memos, and messages (including e-mail).
• Receive, read, reproduce, distribute, and file letters, memos, messages, briefings, and other documentation (including paper and electronic documents).
• Answer phones, and record and distribute messages.
• Maintain electronic scheduling.
• Serve as receptionist, greeting, assisting, and referring walk-in customers or guests to appropriate staff members.

All candidates must have the following:

• 3 years of experience in the administrative support field or advanced level of knowledge in data processing fundamentals, office procedures and equipment obtained through higher education.  
• Strong organizational and administrative skills.
• Intermediate knowledge of Microsoft Office products (Excel, PowerPoint, Word, and Access).
• Ability to work independently with little guidance.
• High School Diploma or equivalent.