What are the responsibilities and job description for the Senior Accounts Payable Specialist position at Jobright.ai?
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Job Summary:
Vast is dedicated to contributing to a future where billions of people thrive in space, focusing on building artificial gravity space stations. They are seeking an Accounts Payable Specialist I to manage vendor relationships, process invoices, and contribute to financial operations within their Finance team.
Responsibilities:
• Process high-volume of vendor invoices 500 per month
• Takes ownership of vendor accounts, ensuring timely payments.
• Communicates clearly with the AP Manager regarding vendor onboarding, payment schedules, and PO creation issues
• Match invoices to purchase orders and receipts and the resolution of any discrepancies
• Ensure all invoices have proper backup, coding, and approvals before processing
• Assist with vendor payments, travel and expense reimbursements, and international payments
• Manage vendor onboarding process including setting-up credit terms, up-to-date W9 forms and other necessary information
• Reconcile vendor statements, research, and correct discrepancies
• Contribute to automation and process improvement projects
• Establish and maintain electronic repository for supporting documentation related to all invoices and reimbursements
• Provide excellent and timely responses to vendor emails and internal customer inquiries
• Assist the Finance team with other ad-hoc projects as needed
Qualifications:
Required:
• Bachelor’s degree in Accounting or Business Administration preferred
• 8-10 years experience in accounts payable
Preferred:
• Experience in manufacturing industry, aerospace preferred
• Proficient with Google Suite products (sheets, slides and documents)
• Ability to work effectively in a team environment
• Excellent and clear communication skills for relaying data (verbally and in-writing) between other employees, vendors, and customers
• Logical and strategic and resourceful approach to solving problems, understands the urgency of on time payments
• Comfortable working in a high-stress environment balancing several projects at any given time, and the flexibility to adjust for abrupt changes in strategic direction.
• Experience with Netsuite and Ramp or equivalent AP software/accounting systems
• Strong understanding of procurement and cost accounting principles
• Exceptional attention to detail, organizational, and time management skills
• Ability to thrive in a fast-paced, early-stage startup environment
• Strong problem-solving skills and accountability
• Ability to handle sensitive information with confidentiality and professionalism
• Self-starter who works well independently and as part of a team
Company:
Founded in 2021 by Jed McCaleb, Vast is developing humanity’s next-generation space stations and pioneering the path to long-term living and thriving in space. Founded in 2021, the company is headquartered in El Segundo, California, USA, with a team of 501-1000 employees. The company is currently Late Stage.
