What are the responsibilities and job description for the Occupancy Planner position at JLL?
What this job involves:
Join JLL as an Occupancy Planner and become a key strategic partner in optimizing corporate real estate portfolios for leading organizations. You'll drive space utilization excellence through data-driven seat allocation planning, stack and block exercises, and occupancy validation that maximizes space efficiency while aligning with corporate guidelines. This role places you at the center of workplace transformation, where you'll collaborate with Corporate Real Estate teams, Business Unit leadership, and Project Management to deliver innovative space solutions that reduce costs and enhance employee experiences. Your expertise will directly contribute to JLL's reputation as the global leader in corporate real estate services, while you develop critical skills in space planning, data analytics, and stakeholder management within a dynamic, supportive team environment.
Onsite presence required three days per week. Occasional travel to additional locations may be necessary.
What your day-to-day will look like:
Join JLL as an Occupancy Planner and become a key strategic partner in optimizing corporate real estate portfolios for leading organizations. You'll drive space utilization excellence through data-driven seat allocation planning, stack and block exercises, and occupancy validation that maximizes space efficiency while aligning with corporate guidelines. This role places you at the center of workplace transformation, where you'll collaborate with Corporate Real Estate teams, Business Unit leadership, and Project Management to deliver innovative space solutions that reduce costs and enhance employee experiences. Your expertise will directly contribute to JLL's reputation as the global leader in corporate real estate services, while you develop critical skills in space planning, data analytics, and stakeholder management within a dynamic, supportive team environment.
Onsite presence required three days per week. Occasional travel to additional locations may be necessary.
What your day-to-day will look like:
- Conducting site walkthroughs to assess facilities and collaborate with on-site workstream partners.
- Develop seat allocation plans, stack and block exercises, and occupancy scenarios using AutoCAD and Excel to maximize space utilization while ensuring compliance with corporate guidelines and space standards.
- Prepare and update project status reports comparing actual versus projected seat demand, track supply and capacity metrics, and forecast inventory changes using advanced spreadsheet functions and CAFM systems.
- Partner with Corporate Real Estate teams, Business Unit leadership, Corporate Finance, and Project Management to collect headcount forecasts, resolve discrepancies, and align planning strategies with business objectives
- Recommend, educate, and enforce space policies and procedures while identifying and notifying clients of requested exceptions to established standards and protocols.
- Work with move coordination and facility management teams to develop migration plans, conduct facility audits, and support seamless workplace transitions.
- Collaborate with occupancy planning team members to ensure integrated campus and portfolio-wide strategy development and implementation.
- Present space utilization data and metrics to drive productive space decisions, reconcile top-down and bottom-up projections, and support annual planning horizons
- Bachelor’s degree in real estate, Finance, Architecture, Design, Construction Management, or related field with 3-5 years of experience in corporate environment
- Intermediate skill in Excel (tables, pivot tables, VLOOKUP)
- Advanced skills in AutoCAD for basic test-fits and square footage calculations
- Experience with interior office renovations and strategic-level space/occupancy planning in corporate environments
- Strong written and verbal communication skills with ability to interact effectively with executive-level internal and external clients
- Proven ability to work independently, multi-task, manage time effectively to meet deadlines, and adapt to changing priorities and requests
- Proficiency in Google Suite with ability to consolidate data and floor plans into compelling PowerPoint presentations for clients and business units
- Strong problem-solving abilities with capacity to ask strategic questions, understand underlying client needs, and develop proactive, innovative solutions
- Familiarity with Computer-Aided Facility Management systems for space and occupancy data management
- Experience supporting corporate real estate strategy development and implementation at enterprise level
- Understanding of corporate real estate best practices, space standards, and workplace trends including flexible and collaborative work environments
- Experience with data visualization tools and business intelligence platforms for enhanced reporting and presentation capabilities
- Background supporting organizational transformation and workplace change initiatives
- Demonstrated success building and maintaining relationships with diverse stakeholder groups across organizational levels