Maintenance Planner/Scheduler

What This Job Involves –

Maintenance Planner/Scheduler role is in support of the JLL Asset Management journey towards a World Class Maintenance organization. This industry standard role provides more efficient means of managing facilities maintenance and associated maintenance labor, freeing hours for additional business priorities. Planning & scheduling for all maintenance and operations encompassed in the CMMS tool are to be conducted using current CMMS system application and standardized business processes.

What is your day to day?

• Using industry and client best practices, Plans, schedules, coordinates and assigned all frequency and work type maintenance activities for group or team of responsibility
• Optimizes maintenance inventory by balancing work load to labor availability
• Complies with all client CMMS standards and specifications to ensure database integrity and standardization
• Manages asset maintenance parts ordering process (MRO) for assigned team(s) and optimizes efforts through PM Auto ordering where applicable
• Creates all asset-related purchase requisitions
• Collects data and collaborates with operations team to optimize maintenance programs.
• Maintains maintenance record compliance to CMMS and Maintenance business process standards and specs through periodic data auditing
• Maintains liaison with facilities technicians and other management regarding work execution, necessity of altering schedules and manpower status
• Tracks all asset information, including spare parts and documentation
• Arranges for special tools and equipment
• Tracks all asset information, including spare parts, documentation and Booked Labor
• Continuous improvement of the work planning and scheduling process through the review and use of maintenance metrics, analysis of work order flow, project demands and expectations.
• Submits and document database record changes using client CMMS change request system
• Regulate Critical Environment facility management services to prevent business impact and equipment downtime.
• Establish objectives and processes required to maintain critical infrastructure at optimum performance.
• Identify open, unscheduled and/or unassigned work by running prescribed work order query in Assignment Manager
• Provides weekly reports to facility managers, identifies risks and gaps and provides resolution plans.
• Builds object structure in CMMS.
• Develop/maintain and update standard operating procedures for CMMS/Storeroom operations.
  
  

Demands and Work Environment -

• Physical ability to walk jobsites in uneven terrain.
• Provide personal transportation for meetings and job visits away from the office; reimbursed.
• Requires ability to make routine physical visits to jobsites, customer events in construction and other environments.
  
  

Required

Desired experience and technical skills -

• Five (5) years of experience in facilities, requiring strict planning and scheduling protocols for operations and maintenance.
• Experience in planning and scheduling the work of hourly employees using CMMS systems
• Advanced knowledge of Microsoft Office Suite (Excel, Visio, Outlook); working knowledge of Sharepoint
• Knowledge of commercial HVAC, electrical and plumbing systems and equipment
• Client service-oriented attitude
• Excellent verbal and written communication skills
• Strong organizational and prioritization skills
• Advanced computer skills
  
  

Preferred

• One (1) year of experience in a Critical Environment
• Bachelor’s Degree in an engineering or management
• Experience with SQL or Oracle
• Experience with report writing or generating software