What are the responsibilities and job description for the Facility Coordinator position at JLL?
What this job involves:
As a Site Operations Coordinator at JLL, you'll provide essential administrative and operational support to the site management team. Your role will focus on ensuring smooth delivery of day to day operations, assisting with vendor coordination, and supporting communication between various stakeholders on site.
Schedule: Monday through Friday 8am-5pm (some OT required)
Your day-to-day tasks will include:
As a Site Operations Coordinator at JLL, you'll provide essential administrative and operational support to the site management team. Your role will focus on ensuring smooth delivery of day to day operations, assisting with vendor coordination, and supporting communication between various stakeholders on site.
Schedule: Monday through Friday 8am-5pm (some OT required)
Your day-to-day tasks will include:
- Scheduling and coordinating vendor activities and site inspections
- Maintaining accurate records of vendor interactions, service requests, and site activities
- Assisting in the preparation of basic reports on site operations and vendor performance
- Responding to routine inquiries from staff, vendors, and clients
- Supporting the implementation of site procedures and protocols
- Helping to organize and maintain site documentation and operational manuals
- Assisting in tracking and reporting on key performance indicators (KPIs)
- Coordinating site meetings and helping to prepare relevant materials
- Helping to support front desk operations and greeting visitors
- Liaison with regional mailroom lead to ensure smooth site operations
- Participate in safety and compliance initiatives to promote a safe working environment
- 0-2 years of experience in an administrative or operational support role
- Strong organizational skills and attention to detail
- Proficiency in Microsoft Office suite, particularly Excel and Outlook
- Excellent written and verbal communication skills
- Ability to prioritize tasks and manage time effectively
- Basic understanding of customer service principles
- Ability to work onsite full time
- Flexibility for reimbursed travel between client locations
- Experience in a facilities management or property management environment
- Familiarity with vendor management concepts
- Basic knowledge of building operations and maintenance
- Experience with data entry and database management
- Understanding of health and safety practices in a workplace setting
- Exposure to scheduling and coordination software
Salary : $64,000 - $72,000