What are the responsibilities and job description for the Construction Project Coordinator position at JLL?
Responsibilities:
The Project Coordinator is a driven leader who will ensure that all programs, initiatives, and reporting are globally consistent, accurate, and executed in a timely manner. The Coordinator will be a champion of our project process and will assist individual PMs in delivering their projects with excellence. He/she will support the global project management baseline through mastery and support of Adaptive Work, project financial compliance and close out process. He/she will support the project manager with key activities like budget control, procurement, and payment activities to ensure adequate accounting of assets. A strong collaborator, the Project Coordinator will work with the Global PDS Lead to support all changes and improvements within the Project Management process.
Key Accountabilities:
Process
The Project Coordinator is a driven leader who will ensure that all programs, initiatives, and reporting are globally consistent, accurate, and executed in a timely manner. The Coordinator will be a champion of our project process and will assist individual PMs in delivering their projects with excellence. He/she will support the global project management baseline through mastery and support of Adaptive Work, project financial compliance and close out process. He/she will support the project manager with key activities like budget control, procurement, and payment activities to ensure adequate accounting of assets. A strong collaborator, the Project Coordinator will work with the Global PDS Lead to support all changes and improvements within the Project Management process.
Key Accountabilities:
Process
- Assist PMs in the gathering, organizing, and analysis of projects as it relates to Annual Capital Planning.
- Assist PMs in Procurement transactions
- Assist PMs in Payment support/follow-up
- Assist PMs in Budget control
- Reconciliation of the approved Budget vs. the current ones of each project to make sure that we do not have any project over committed or overspent.
- Reconciliation includes sending notifications to PMs to adjust Steam.
- Review the WBS in SAP (project structures) to make sure that no line is exceeded, and if it is, ask the PM / WEL to make the budget movement between lines.
- Review the U&O of the projects to make sure that all are OK or if not ask the WEL / PM to send the adjustment with the change of date
- Maintain AUC control, make sure that we do not have late assets capitalization.
- Follow up on Compliance report, closing the items that are out of control
- Assist PMs in Asset creation and disposal
- Conduct project audits
- Project process and tool support champion
- Tracking cost avoidance and innovation
- Support Global Process Engineering Lead and Global Project Analyst in the analysis of regional data
- Standardize formats, reports, presentations and communications for PDS team
- Assist with access management/badges
- Clarizen support champion – become the super-user for the region
- Maintain Data accuracy and Data Quality in PDS systems
- SharePoint maintenance
- Enter and control certain project data on an individual project level
- PDS Metrics owner. Review and support PMs/WELs to maintain PGMs updated within the approval levels.
- Own on-boarding training for all new team members incl. PMs
- Tracking, support and deliver on-going training
- Support Regional Lead with meeting set-up