What are the responsibilities and job description for the Administrative Assistant / Production Associate position at JLL?
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Position Summary
JLL Capital Markets is seeking an Administrative Assistant / Production Associate to support the Austin-San Antonio brokerage team. This is a hybrid role combining day-to-day administrative support with hands-on production work for deal teams, including marketing materials, listing coordination, and pipeline tracking. The ideal candidate is organized, detail-oriented, and comfortable moving between office administration and production deadlines in a fast-paced brokerage environment.
Key Responsibilities
Administrative Support
- Manage calendars, scheduling, and travel arrangements for assigned brokers
- Prepare, format, and proofread correspondence, proposals, and internal communications
- Process expense reports and assist with T&E tracking
- Coordinate meeting logistics, including client visits and internal team meetings
- Serve as a point of contact for internal requests and general office coordination
- Assist with onboarding logistics for new hires and interns as needed
- Answer and route phone calls; greet and direct visitors and clients
- Maintain filing systems, both physical and electronic, and ensure documents are organized and accessible
- Order and manage office supplies and coordinate with building management on office needs
- Sort and distribute incoming mail and packages; prepare outgoing mail and shipments
- Maintain conference room calendars and set up rooms for meetings
- Support copying, scanning, and printing needs for the broker team
Production Support
- Assist in the preparation of offering memorandums (OMs), tour books, and marketing flyers
- Update and maintain listings across platforms such as LoopNet and Crexi
- Support underwriting teams with data entry and formatting in Argus
- Track deal status and update pipeline reports for broker teams
- Coordinate with graphics/marketing resources on collateral production and deadlines
- Maintain accurate records in Capforce and other internal systems
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Location:
On-site -Austin, TXJob Tags:
CMGIf this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.
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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Accepting applications on an ongoing basis until candidate identified.
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.