Administrative Assistant

Job Summary

We are seeking a proactive and highly organized Administrative Assistant to join our dynamic team. In this vital role, you will serve as the backbone of daily operations, ensuring smooth office functioning and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where productivity thrives. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a collaborative workplace culture.

Responsibilities

• Manage front desk duties, including greeting visitors, answering multi-line phone systems, and providing excellent customer service with professional phone etiquette.
• Handle data entry tasks accurately using spreadsheets, Microsoft Office, Google Workspace, and bookkeeping software to maintain organized records.
• Coordinate calendar management and schedule appointments for team members, utilizing time management skills to prioritize effectively.
• Assist with office management tasks such as filing, proofreading documents, and maintaining office supplies inventory.
• Support client communication through phone calls, emails, and in-person interactions, ensuring clear and courteous correspondence.
• Perform clerical duties including word processing, document preparation, and managing client files in compliance with confidentiality standards.
• Utilize technical proficiency in computer literacy and productivity software to streamline administrative processes and improve overall office efficiency.

Requirements

• Proven office experience with strong organizational skills and the ability to multitask efficiently in a fast-paced environment.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel), Google Workspace, QuickBooks, and other productivity software.
• Excellent communication skills both over the phone and in person.
• Experience with multi-line phone systems, data entry, filing systems, and clerical support functions.
• Knowledge of office management practices including calendar management, bookkeeping basics, and front desk operations.
• Strong computer skills with high levels of computer literacy and technical proficiency; familiarity with medical or dental receptionist duties is advantageous.
• Ability to maintain professionalism with exceptional phone etiquette and customer service orientation.
• Personal assistant experience or medical/dental receptionist background is preferred but not required.

Join us as an Administrative Assistant and become an integral part of a vibrant team dedicated to excellence! Your energy, organization skills, and technical expertise will help us deliver outstanding support while advancing your career in a rewarding environment.

Pay: $16.00 - $20.00 per hour

Benefits:

• 401(k)
• Paid time off

Work Location: In person

Salary : $16 - $20