Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff, clients, and visitors. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization. The ideal candidate is proactive, tech-savvy, and excels in multitasking with a positive attitude.

Duties

• Manage front desk responsibilities including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Perform data entry tasks using productivity software such as Microsoft Office, and spreadsheets to maintain accurate records
• Coordinate calendar management and scheduling for team members and clients, ensuring timely appointments and meetings
• Handle office management duties including filing, organizing documents, proofreading correspondence, and maintaining office supplies
• Provide customer support through effective communication via phone, email, and in person; assist clients with inquiries and service requests
• Assist with technical proficiency tasks such as document formatting, word processing, and managing office technology systems

Skills

• Proven experience in office management or administrative roles with strong clerical skills
• Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel), and basic computer literacy
• Familiarity with multi-line phone systems and professional phone communication techniques
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Experience in front desk duties is a plus
• Knowledge of bookkeeping practices using QuickBooks or similar platforms is a plus
• Exceptional attention to detail for proofreading documents and managing filing systems
• Effective time management skills to handle multiple responsibilities efficiently
• Personal assistant experience or office experience that demonstrates reliability and professionalism

Join us in creating a vibrant workplace where your organizational talents shine! This role offers the chance to grow your administrative expertise while supporting a collaborative team dedicated to excellence. We value proactive individuals who thrive on making a positive impact through their work.

Pay: $20.00 - $23.00 per hour

Experience:

• front office: 1 year (Required)

Ability to Commute:

• Lebanon, PA 17042 (Required)

Work Location: In person

Salary : $20 - $23