What are the responsibilities and job description for the Office Assistant position at Jewish Family Services Of Washtenaw County?
PURPOSE/SCOPE OF RESPONSIBILITY
Assists staff effectiveness by providing clerical and operational assistance as needed. Supports any and all agency operations.
This is a temporary position, to run through September 30, 2026.
ESSENTIAL DUTIES, RESPONSIBILITIES, & COMPETENCIES
- Provides receptionist tasks by welcoming clients and answering telephones, recording and retrieving messages to distribute to appropriate staff.
- Maintains office operations by monitoring, distributing and ordering office supply inventory and by reporting any problems to management.
- Processes information by copying, retrieving and transmitting documents as required.
- Maintains agency records by retrieving, tracking and filing records.
- Assists in maintaining and updating the agency database and archival collection.
- Maintains client confidence and protects operations by keeping information confidential.
- Assists and supports the entire staff in any tasks needed to ensure smooth operations of the agency.
OTHER DUTIES, RESPONSIBILITIES, & COMPETENCIES
- Shares professional knowledge with staff by seeking out professional development opportunities and sharing new learning with staff.
- Supports agency operations by appropriately representing the agency in all forums and by demonstrating commitment to agency philosophy, mission, goals, policies and procedures.
- Contributes to effective use of agency resources by identifying and implementing options for cost containment.
- Contributes to team effort by accomplishing related results as needed.
- Uses time effectively by appropriately planning, organizing and scheduling required work hours to meet agency needs.
- Demonstrates effective judgment by making appropriate decisions, as well as conducting and maintaining a professional manners and appearance at all times.
- Maintains safe and clean working environment by complying with health and safety guidelines.
- High School Diploma required, Associates Degree preferred
- Must have working knowledge of Microsoft Suite
- Must have excellent organizational skills to work in a team-oriented, fast-paced environment
- Excellent oral and written communication skills
- Ability to work well with a diverse population of clients