AP Specialist

COMPANY OVERVIEW

Jenner & Block LLP is a law firm with a fearless reputation and global reach, high-level problem solvers in litigation, government controversies, investigations, regulatory challenges, and complex corporate transactions. With offices in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC, the firm represents a wide range of clients, counseling Fortune 100 companies, large privately held corporations, major nonprofits, top universities, private equity investors, and Native American tribes. Consistently recognized as a firm that stands up for its values with its commitment to justice and community service, Jenner has been named the No. 1 pro bono firm 13 times in the United States by The American Lawyer.

POSITION SUMMARY

The AP Specialist is responsible for all accounts payable administrative functions. This role ensures that all vendor invoices and employe expenses are processed timely and accurately. The position also plays a key role in bringing in-house operations to modern processing standards. As part of a project team, the AP Specialist assists in the development and enhancement of Finance department related functions to ensure appropriate levels of controls and accurate data capture. As new processes are implemented, the AP Specialist will participate in the administration and operation of newly designed or re-designed functions

ESSENTIAL JOB FUNCTIONS

• Reviews vendor invoices and audits employee expenses for compliance with policy, propriety of approver, accuracy of assigned GL codes and adequacy of receipts.
• Processes vendor invoices and performs vendor EDI file uploads.
• Maintains electronic copies of invoices in accordance with record retention policy.
• Maintains vendor master files to ensure that all vendor information is accurate and complete.
• Prepares batch check runs, ACH transactions and Wire transfers.
• Ensures scheduled activities are executed prior to deadlines.
• Responds promptly and professionally to external vendors and internal customers regarding all aspects of accounts payable administration.
• Serves as a subject matter expert with respect to accounts payable activities.

Participates with other team members to understand business requirements that develop and/or enhance processes related to data capture, in the following business-related activities:

• Business development
• Charitable contributions and sponsorships
• Sales & use tax
• Meals & entertainment deductibility
• Vendor management, including ensuring recurring payments hit in the budgeted month, compliance between invoice and signed contract, reviewing for appropriate invoice approval and streamlining delivery of vendor invoice data.
• Drives to understand business needs and to identify how best to meet those needs from a transactional processing perspective.

Assists the Accounts Payable Manager in the:

• Development and maintenance of efficient accounts payable processes
• Design of relevant manager level reports and data integrity queries
• Documentation of standard operating procedures and best practices
• Financial/Legal management system testing and implementation

QUALIFICATIONS

• Bachelor’s degree or equivalent work experience required
• Accounts Payable experience desired, preferably in a law firm or professional services organization
• Integration of ERP Software Modules
• Knowledge of a travel and expense management tool, such as Emburse or Concur
• Attention to detail
• Resourceful
• Team player
• Working knowledge of Microsoft Excel
• Strong organizational, analytical and problem-solving skills
• Strong verbal and written communication skills
• Healthy dose of skepticism and willingness to delay payment until validity and accuracy are confirmed

Disclaimer

Additional Duties

This job description is intended to provide a general overview of the primary duties and responsibilities for the position. It is not an exhaustive list of all tasks or responsibilities that may be assigned. The role may include additional duties, specialized projects, and other tasks as required. The firm reserves the right to modify or adjust the responsibilities to meet business needs.

Physical Requirements

Candidates must be able to meet the physical demands of the position, including the ability to commute to the office as required on designated in-office days based on the position. The firm is committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act (ADA) for qualified individuals with disabilities.

EEO Statement

Jenner & Block LLP is an equal opportunity employer. Recruitment and employment decisions are not made on the basis of an individual’s race, color, creed, religion, national origin, ancestry, citizenship status, age, non-disqualifying physical or mental disability or medical condition, genetic information, sexual orientation, sex, gender identity and/or expression, pregnancy, childbirth, breastfeeding or related medical conditions, arrest record, matriculation, personal appearance, political affiliation, marital, parental, veteran, military, or order of protection status, or any other protected status or that of their relatives, friends, or associates.

Pay range and compensation package

Jenner & Block is proud to offer a competitive total rewards package, including comprehensive health & well-being benefits and 401k profit sharing. The anticipated pay range for this role is $57,000 to $70,000 in Chicago. The actual offered rate for this position will be determined based on several factors, including qualifications and experience, geographic location, education, external market data, and consideration of internal equity.