What are the responsibilities and job description for the Teaching and Learning Administrative Assistant position at Jenison Public Schools?
- Must be a team player
- Proficient with Google Suite (Sheets, Docs etc.)
- Superb oral and written communication skills
- Service oriented
- High level of honesty, integrity and dependability
- High level of professionalism and a positive attitude.
- In-person attendance is an essential function of the position
- Skill in operating a variety of office and technology equipment
- Ability to learn Powerschool, OEAA, MOECS, DRC, College Board, Red Rover and other education-related platforms
- Ability to work independently and cooperatively with other departments including payroll and accounts payable
- Ability to work in an environment with changing priorities, deadlines, and occasional stress
- Strong organizational, time-management, and problem solving skills with the ability to multitask.
- Ability to prioritize workload, multi-task and re-direct priorities
- Exceptional accuracy and attention to detail
- Ability to attend to detail and follow tasks through to completion.
- Ability to maintain confidentiality.
- Some lifting/moving heavy boxes/materials is necessary
- Teaching or prior school employment experience preferred
- Associates or bachelor's degree preferred
- Support Directors and Instructional Coaches in daily tasks and preparation for professional development and grant-related tasks
- Track and arrange professional development activities for the district, including professional development for new staff members.
- Annually, apply for district PD categories for SCECHs
- Knowledge of administrative assistant and bookkeeping procedures; ability to maintain accurate records.
- Coordinate and track teaching and learning contracts and purchases through the process of calculating numbers, obtaining quotes, requesting POs, tracking materials, and submitting invoices for payment
- Assist with general office coverage of phones and visitors
- Coordinate the ordering of teacher materials TK-12 including consumable supplies, printing, workbooks, science supplies, new curriculum purchases, and handle logistics for material labeling and distribution
- Track all p-card purchases, providing receipts and indicating account numbers.
- Maintain curriculum supplies inventory making sure to have supplies on hand for student adds throughout the year.
- Manage collection and storage of materials for growing or shrinking student populations
- Maintain district compliance records as necessary
- Compile and organize student and other data for directors as needed
- Collect staff conference requests and channel to appropriate approver
- Register directors or staff for conferences and lodging; communicate logistics and manage tracking
- Coordinate, facilitate, support, and problem solve district assessment tasks related to M-Step, PSAT, SAT, and College Board
- Coordinate, facilitate, support, and problem solve English Learner tasks related to EL records, WIDA Screener and WIDA Access
- Communicate professionally with teachers, teams, departments, administrators, and the general public
JobID: 2308
Position Type:
Secretarial/Clerical/Secretary
Secretarial/Clerical/Secretary
Date Posted:
4/15/2026
4/15/2026
Location:
Administration
Administration
TEACHING & LEARNING ADMINISTRATIVE ASSISTANT
Year-round, 40 hours per week
Qualifications
Duties
Reports to: Elementary & Secondary Directors of Instruction
Non-Cat Group I
Full benefits (holidays, vacation, medical, dental, vision, life & LTD)
Wage range: $26-$34.50 per hour
Notice of Nondiscrimination
The District does not discriminate on the basis of race, color, national origin, ethnicity, religion, sex, age, height, weight, familial status, marital status, military service, veteran status, genetic information, disability, or any other legally protected basis, and prohibits unlawful discrimination, including harassment and retaliation, in any education program or activity that it operates, including in admission and employment. The District's Non-Discrimination, Anti-Harassment, and Non-Retaliation Policy and Grievance Procedures are listed within Board Policy.
Salary : $26 - $35