What are the responsibilities and job description for the Accounts Payable Specialist position at Jedson Engineering?
What You Will Be Doing
Reporting to the Controller, the Accounts Payable Specialist is responsible for full cycle accounts payable support for both operating and project-related expenses. This position also assists with project setup and maintenance within the time entry and billing system.
Key Responsibilities-Accounts Payable
Reporting to the Controller, the Accounts Payable Specialist is responsible for full cycle accounts payable support for both operating and project-related expenses. This position also assists with project setup and maintenance within the time entry and billing system.
Key Responsibilities-Accounts Payable
- Process invoices, vouchers and payments for operating and project-related expenses
- Set up vendors and verify all proper documentation is received and regularly
- Code entries to the appropriate general ledger account(s)
- Process credit card charges and mange payments
- Communicate and coordinate with Procurement department and other managers for proper approval of invoices
- Maintain list of recurring and various critical payments to ensure timely payments
- Process employee expenses
- Process weekly check/ACH run and prepare checks for mailing and distribution
- Upload ACH and positive pay files to banking portals
- Prepare 1099s
- Other Areas
- Help develop and maintain efficient processes for paper-less initiatives
- Set up new projects
- Upload client invoices to online portals such as Coupa
- Serve as backup support for time entry review for payroll
- Experience in an Accounting Department of a project-based company (engineering, construction, architecture, design, etc.)
- Possess an attention to detail and ability to be consistently accurate
- Able to self-review work
- Must enjoy working with people and maintaining healthy working relationships
- Be a “lifelong learner” and interested in continuous improvement