Entry-level Office Administrator

Job Summary
We are seeking a motivated and detail-oriented Entry-level Office Administrator to join our dynamic team. This role offers an exciting opportunity to develop foundational skills in office management, clerical support, and administrative operations. As an integral part of our organization, you will contribute to maintaining a smooth and efficient office environment, supporting various departments, and ensuring effective communication across teams. This paid position is perfect for individuals eager to grow their career in administrative and office management roles while gaining hands-on experience in a fast-paced setting.

Responsibilities

• Manage daily office operations, including filing, data entry, and maintaining organized records
• Assist with scheduling appointments, meetings, and calendar management for team members
• Support vendor management activities by coordinating supplies, services, and contract follow-ups
• Handle front desk duties such as greeting visitors, answering multi-line phone systems, and providing excellent phone etiquette
• Contribute to event planning and coordination for company meetings or team-building activities
• Support human resources functions including onboarding new employees, maintaining personnel files, and assisting with payroll processes
• Perform basic bookkeeping tasks using QuickBooks or similar accounting software to track expenses and manage invoices

Skills

• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent communication skills—both verbal and written—to facilitate clear interactions within the team and with external contacts
• Basic proficiency in QuickBooks or other bookkeeping software
• Experience with schedule management and calendar organization tools
• Ability to handle vendor management tasks efficiently and professionally
• Familiarity with office experience including clerical tasks, filing systems, and front desk operations
• Demonstrated teamwork skills with the ability to supervise or assist in training new staff when needed
• Knowledge of office management principles, including document control and record keeping
• Experience in event planning or coordinating meetings is a plus
• Attention to detail in handling payroll, budgeting support, or medical office management tasks is advantageous

Join us as an Entry-level Office Administrator and be part of a vibrant team dedicated to fostering a productive work environment. We value proactive individuals who are eager to learn, communicate effectively, and contribute positively to our organizational success. This paid role offers valuable experience that can serve as a stepping stone toward advanced administrative or office management careers.

Job Type: Part-time

Pay: From $14.00 per hour

Expected hours: 4 – 10 per week

Benefits:

• Flexible schedule
• Professional development assistance
• Referral program

Work Location: Hybrid remote in Tobyhanna, PA

Salary : $14