HR Administrative Assistant

Jamestown S’Klallam Tribe Human Resources (HR) Department invites you to join our team for a rewarding 4-month temporary, part-time opportunity. This role provides a unique chance to contribute to the essential administrative functions that support our diverse workforce, spanning various enterprises within the Tribe. We are actively seeking a proactive, detail-oriented, and adaptable HR Administrative Assistant who is passionate about delivering exceptional administrative support. This position offers a flexible schedule, allowing for a healthy work-life balance, while working approximately 24-30 hours per week. You will play a crucial role in directly assisting with a wide range of HR processes, ensuring seamless operations and fostering a positive and supportive employee experience.

Key Responsibilities:

• Onboarding & Offboarding Excellence:

  • Facilitate a smooth and efficient onboarding process for new employees, including meticulous processing of all required paperwork.

  • Administer background screenings and employment verifications with a high degree of accuracy and confidentiality.

  • Manage the offboarding process with sensitivity and efficiency, ensuring all necessary steps are completed.

• Personnel Change Coordination:

  • Accurately coordinate and process employee personnel changes, including promotions, transfers, and other updates.

  • Maintain meticulous documentation and ensure timely updates within our HR information systems (HRIS).

  • Effectively communicate personnel changes to relevant managers and employees.

• Employee Wellness Program Support:

  • Track and distribute employee wellness incentives, promoting a culture of health and well-being.

  • Maintain accurate records of incentive distribution and program participation.

• Comprehensive Document Management:

  • Maintain organized and accurate electronic employee files, ensuring compliance with all applicable regulations and policies.

  • Uphold strict confidentiality standards in the handling of sensitive employee data.

• Responsive Inquiries & Support:

  • Serve as a primary point of contact for employee and applicant inquiries, providing accurate and timely information.

  • Effectively redirect inquiries to appropriate HR personnel or departments.

  • Provide exceptional customer service.

• Efficient Administrative Task Management:

  • Proactively monitor HRIS document checklists, ensuring completeness and accuracy.

  • Perform accurate and efficient data entry into HR systems.

  • Provide general administrative support to the HR department as needed.

• Strict Compliance Adherence:

  • Adhere to all Jamestown S’Klallam Tribe policies and procedures, including safety standards, confidentiality guidelines, and employment regulations.

Essential Qualifications:

• High School diploma or equivalent required.

• Minimum of three (3) years of proven administrative experience; one (1) year of professional HR experience is highly preferred.

• Demonstrated proficiency in the Microsoft Office Suite (Word, Excel, Outlook).

• Experience with web-based graphic design tools, such as Canva, is highly desirable.

• Exceptional interpersonal, verbal, and written communication skills, with the ability to interact effectively with diverse individuals.

• Outstanding organizational and time-management abilities, with a keen attention to detail.

• Valid Driver’s License.

• Ability to successfully pass a comprehensive criminal background investigation.

Candidates selected for an interview will be required to complete a 90-minute computer skills assessment.

Salary : $22 - $29