HR Administrative Assistant

Jamestown S'Klallam Tribe Human Resources (HR) Department invites you to join our team for a rewarding 4-month temporary, part-time opportunity. This role provides a unique chance to contribute to the essential administrative functions that support our diverse workforce, spanning various enterprises within the Tribe. We are actively seeking a proactive, detail-oriented, and adaptable HR Administrative Assistant who is passionate about delivering exceptional administrative support. This position offers a flexible schedule, allowing for a healthy work-life balance, while working approximately 24-30 hours per week. You will play a crucial role in directly assisting with a wide range of HR processes, ensuring seamless operations and fostering a positive and supportive employee experience.

Key Responsibilities

• **Onboarding & Offboarding Excellence:**
• Facilitate a smooth and efficient onboarding process for new employees, including meticulous processing of all required paperwork.
• Administer background screenings and employment verifications with a high degree of accuracy and confidentiality.
• Manage the offboarding process with sensitivity and efficiency, ensuring all necessary steps are completed.
• **Personnel Change Coordination:**
• Accurately coordinate and process employee personnel changes, including promotions, transfers, and other updates.
• Maintain meticulous documentation and ensure timely updates within our HR information systems (HRIS).
• Effectively communicate personnel changes to relevant managers and employees.
• **Employee Wellness Program Support:**
• Track and distribute employee wellness incentives, promoting a culture of health and well-being.
• Maintain accurate records of incentive distribution and program participation.
• **Comprehensive Document Management:**
• Maintain organized and accurate electronic employee files, ensuring compliance with all applicable regulations and policies.
• Uphold strict confidentiality standards in the handling of sensitive employee data.
• **Responsive Inquiries & Support:**
• Serve as a primary point of contact for employee and applicant inquiries, providing accurate and timely information.
• Effectively redirect inquiries to appropriate HR personnel or departments.
• Provide exceptional customer service.
• **Efficient Administrative Task Management:**
• Proactively monitor HRIS document checklists, ensuring completeness and accuracy.
• Perform accurate and efficient data entry into HR systems.
• Provide general administrative support to the HR department as needed.
• **Strict Compliance Adherence:**
• Adhere to all Jamestown S'Klallam Tribe policies and procedures, including safety standards, confidentiality guidelines, and employment regulations.
  
  

Essential Qualifications

• High School diploma or equivalent required.
• Minimum of three (3) years of proven administrative experience; one (1) year of professional HR experience is highly preferred.
• Demonstrated proficiency in the Microsoft Office Suite (Word, Excel, Outlook).
• Experience with web-based graphic design tools, such as Canva, is highly desirable.
• Exceptional interpersonal, verbal, and written communication skills, with the ability to interact effectively with diverse individuals.
• Outstanding organizational and time-management abilities, with a keen attention to detail.
• Valid Driver's License.
• Ability to successfully pass a comprehensive criminal background investigation.
  
  

**Candidates selected for an interview will be required to complete a 90-minute computer skills assessment.**