Administrative Assistant

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This energetic role is vital in ensuring the smooth operation of our office environment, providing exceptional support to staff and clients alike. The ideal candidate will be proactive, detail-oriented, and possess a passion for delivering outstanding customer service. In this position, you will handle a variety of administrative tasks, manage communication channels, and contribute to an efficient workplace that fosters productivity and professionalism.

Duties

• Maintain organized filing systems, both physical and digital, including data entry and document proofreading to ensure accuracy
• Manage calendar schedules, appointments, and meetings using Microsoft Office tools
• Provide exceptional customer support by addressing inquiries promptly via phone, email, or in person while practicing proper phone etiquette
• Assist with office management tasks such as supply inventory, basic bookkeeping using QuickBooks, and coordinating office logistics
• Support clerical functions including typing correspondence, preparing reports, and handling confidential information with discretion
• Facilitate communication between departments and external partners to streamline operations and enhance workflow efficiency
• Assist with logistics planning between facilities and communicate with vendors/ carriers

Requirements

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Familiarity with multi-line phone systems, data entry, filing procedures, and basic bookkeeping (QuickBooks experience preferred)
• Excellent written and verbal communication skills; bilingual ability is a plus
• Strong time management skills with the ability to prioritize tasks effectively in a fast-paced environment
• Previous experience in customer service or as a receptionist
• Demonstrated computer literacy with attention to detail in proofreading and document accuracy
• Personal assistant or office management experience is advantageous for success in this role

Join us to be part of a growing team dedicated to supporting our organization’s success!

Pay: $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Ability to Commute:

• Pittsfield, MA 01201 (Required)

Work Location: In person

Salary : $22