Administrative Assistant

Job Title: 

Academic Office Administrative Assistant

Department:

Academics

Reports to:

Associate Heads of School

Classification:

Full-Time/Non-Exempt Staff

General Responsibilities

Darrow School faculty and staff are expected to be fully engaged in boarding school life beyond the academic day, supporting students in a range of co-curricular programming including athletics, residential life, weekend activities, and signature programs like Hands-to-Work and Spring Term. 

Darrow School’s mission is to create a community where students have opportunities to explore the creative spaces where ideas intersect and solutions emerge. Our faculty and staff empower students with a wide variety of backgrounds and abilities, building on each student’s individual talents and interests to create global citizens who understand the wider world and their place in it.

Darrow faculty and staff are expected to exemplify our guiding values:

Integrity 

We will continuously live up to our potential, hold ourselves accountable, work hard for our success, and express gratitude for others' accomplishments.

Inclusion 

We draw strength from our connections and put community needs above individual ones. We value our uniqueness and learn across differences. We commit to building meaningful bonds and deepening our understanding.

Innovation 

We dare to imagine because we are not afraid of change. We challenge the paradigms with curiosity and creativity, thinking about where we want to be tomorrow to prompt the action we need today.

Conviction

We are proactive and resilient in the face of obstacles, and we are prepared to take risks.

Responsibilities of all Staff at Darrow School

You may be expected to engage in School and individual assignments as designated by the Head of School and which boarding school life demands. You may be expected to be on campus and participate in flagship events such as convocation, family weekends/teacher conferences, baccalaureate, and commencement. Attendance at and participation in opening faculty meetings, student registration, and year-end faculty meetings, may also be required.

Position Specific Responsibilities

The responsibilities of the Academic Office Administrative Assistant include, but are not limited to:

1. Provide administrative support to the Associate Heads of School for Academic Programs and Director of Studies in coordination with the Admissions Office Manager/Registrar. 
2. Serve as DSO (designated school official) for the School in SEVP (Student Exchange Visitor Program)
3. Assist in preparing international student I-20 forms and maintain records
4. Send correspondence to families on academic matters, as directed by the Associate Head for Academic programs and Director of Studies
5. In coordination with the Registrar, maintain student records in the School’s Student Management System, Rediker/AdminPlus/PlusPortals
6. Respond to emails and phone inquiries and sign in visitors to the school
7. Serve on school committees as appropriate
8. Update the School website as needed in correlation with the Director of Communications
9. Assist in fulfilling transcript requests for current students and alumni
10. Assist the Director of Studies with course registration and the scheduling of classes for the academic year
11. Coordinate with the Director of Studies with quarterly grades and comments. Send internally for proofing and final copies to families.
12. In coordination with the College Counselor, maintain student records in college online portal, SCOIR
13. Send student application materials; submit through online portal
14. Assist Dean of Students with student attendance
15. Along with many others assist with planning and implementing school-wide events
16. Other duties as assigned

Required qualifications

1. Exceptional managerial, organizational, and communication skills, both oral and written
2. Ability to work effectively in a fast paced office with students, teachers, administrators, visitors, and staff
3. Willingness to be involved in the life of the school community
4. Proven ability to collaborate, effectively communicate, work independently
5. Professional, service orientation toward work
6. Valid driver’s license
7. Legally authorized to work in the United States

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this position.

While performing the duties of this job, the employee is regularly required to talk or hear 

The employee is required to sit, stand, walk; use hands to find; handle or feel and reach with hands and arms 

Must frequently lift and/or move up to 25 pounds 

Must be able to work in the heat and cold as well as environments with adverse conditions including dirt, dust and pollen, odors, sun, wetness, humidity, rain, and noise