Events Assistant Production Manager

TITLE: Events Assistant Production Manager

STATUS: Seasonal

LOCATION: Becket, MA

REPORTS TO: Events & Operations Production Manager

DEPARTMENT: Production

SUPERVISES: Operations Seasonal Staff; Overhire Staff

WORKS WITH: Events, Hospitality and Campus Rentals Manager; Artistic Programming; Archives and Preservation; The School at Jacob’s Pillow; Philanthropy; Marketing and Patron Services; Finance and Operations; Video Documentation Team; Facilities, Safety and Security; Visiting Companies Staff and Artists 

START: May 12, 2026

END: September 4, 2026

ARRIVAL: May 11, 2026

DEPARTURE: September 5, 2026

COMPENSATION: $23.58-26.00/hr; Time and a half after 48 hours

SCHEDULE: May: 5 day work week 

June–September: 6 day work week

BENEFITS (ON-SITE ONLY):  Three meals a day, free access to classes, performances, talks, and studio usage. 

The Events Assistant Production Manager (EAPM) works closely and collaboratively with the Events & Operations Production Manager (EOPM) to plan, prepare, and facilitate non-theater based programming. This includes but is not limited to the season opening Gala, on and off campus pop-up productions, community engagement events, donor and member receptions, daily pre-show talks, and weekly Pillow Talks. They are a member of a cross-departmental team that supports this activity and during the pre-season will meet regularly with all stakeholders to clarify and confirm all production requirements. During the Festival the EAPM participates in the set-up, execution, and take down of events and activities and takes the lead as main production point of contact as assigned by the EOPM.  

RESPONSIBILITIES 

• Participate in the creation of an accessible and collaborative work environment that enables artists and technicians to create together positively and safely.  
• Participate in cross-departmental planning meetings as well as meetings with community stakeholders. 
• Collaborate with the EOPM on maintaining detailed paperwork including standard operating procedures, schedules, labor plans, and safety information.
• Distribute paperwork and information to all stakeholders and members of the production staff in a timely and detailed manner. 
• Assist with the communication between production staff and all stakeholders.
• Actively support work calls, rehearsals, performances, parties, pre-show talks, Pillow Talks, and receptions.
• Attend all organizational, departmental and production meetings including a weekly All-Staff Meeting.
• In the EOPM’s absence or as assigned supervise work calls, rehearsals, performances, parties, pre-show talks, Pillow Talks, and receptions.
• Assist Patron Services in the planning for efficient movement of patrons into the venues and coordinate with backstage personnel on starting times, late seating pauses, intermissions, etc.
• Assist the EOPM and the Facilities, Safety, and Security team in determining appropriate capacity, groundplans, and egress plans for all on and off site events and rentals. 
• Under the general direction of the DoTP, assist with coordination of emergency response for staff and patrons in the event of an emergency or extreme weather.
• Complete Adult/Child CPR, First Aid, Cultural Competency, and required Safety training. 
• Assist and support other departments, including non-production departments, as needed.

REQUIRED QUALIFICATIONS 

• 2 years of professional experience in production management, stage management, or other technical theater leadership. 
• Knowledge of  general theatrical production systems and standard operating procedures.
• Strong knowledge and experience with the Google App suite.
• Willingness to learn.
• Ability to work proactively, creatively, flexibly, kindly, safely, and collaboratively.

PREFERRED QUALIFICATIONS

• Experience working and/or teaching in a performing arts educational environment.
• Knowledge and experience in dance production management. 
• Experience working outdoors or in non-traditional venues.
• Knowledge and experience with production software including lighting, sound, and drafting applications.
• Knowledge of production-related health & safety best practices/concerns and ability to identify and correct potential hazards.

SKILLS & QUALITIES

• Active commitment to Inclusion, Diversity, Equity, and Accessibility.
• Strong communication, critical thinking, problem-solving, and organizational skills.
• Ability to understand technical drawings and paperwork, stage plans, and related technical documents.
• Demonstrated ability to conceive, strategize, manage, and prioritize between multiple projects with accuracy and attention to detail.

WORKING CONDITIONS & PHYSICAL DEMANDS

• Working in wooded areas with exposure to native wildlife including, but not limited to, rodents, ticks, and mosquitos.
• Working outdoors in all weather conditions including inclement weather. 
• Working 6-day work weeks including early mornings, late evenings, and weekends during Festival weeks and non-Festival programming.
• Working off-site events in venues in the surrounding Berkshire communities. 
• Moving equipment up to 50 lbs alone or with assistance.
• Moving through and between multiple locations throughout the entire campus.
• Remaining in a stationary position for extended periods of time.
• Working at heights above 6 feet and up to 30 feet.
• Ascending and descending straight and step ladders.
• Operating push around or drivable person lifts including at heights.
• Working in show conditions with theatrical and atmospheric elements including but not limited to: fog, haze, strobes, dim lights, and loud sounds.

APPLICATION PROCESS

*We believe that no one meets 100% of the listed qualifications. We are less concerned about whether you’ve done everything on a laundry list of specific things and more interested in cultivating a pool of candidates who want to join a connected, mission-driven, hard-working team driven by creativity, curiosity, inclusion, integrity, flexibility, and partnership.

HIRING PROCESS

1. Apply: Interested individuals are encouraged to send a cover letter, resume, and references by submitting an application using the “Apply” buttons below. Video and/or audio applications are welcome (though not required) in addition to written expressions of interest.
2. Interview: Pre-Screen on Zoom, Interview with Hiring Manager on Zoom, Site Visit and Panel Interview
3. Supplemental Materials: A writing sample, spreadsheet example, or other relevant materials may be requested from candidates should they be a top candidate. 

If you need accommodations to make this application process happen, please connect with us at hr@jacobspillow.org.. We will work to support you through the application process via email, phone call, and/or video chat.

Salary : $24 - $26