Procurement & Purchasing Coordinator

MISSION:

Jackson's Food Company is the Snack Super brand powered by heroic employees and premium avocado oil. We stand poised to upset the snacking status quo forever. All employees support our mission of delivering a safe and quality product.

POSITION SUMMARY:

The Procurement and Purchasing Coordinator at Jackson's Food Company manages raw material inventory to support production schedules, ensures timely delivery of supplies, validates production schedules, collaborates with the Operations team for product changes, and works with the Planner on material needs. Key tasks include analyzing demand, maintaining supplier relations, managing lead-times and pricing, processing purchase orders, coordinating deliveries, optimizing ERP system functions, seeking cost reduction opportunities, and reviewing production variances. This role requires close collaboration with the Supply Chain Director to support effective procurement practices.

ESSENTIAL DUTIES AND RESPONSIBILITIES:The following statements reflect the general details necessary to describe the major functions of this position and are not intended to be a detailed description of all the work/functions that may be required. Other duties may be assigned. Individuals will work a varied schedule based on client needs.

• Validate short-term and long-term production schedules to ensure all necessary materials are on-site in time for scheduled production.
• Work with the Operations team to prepare for upcoming Limited Time Offers (LTOs), new product sizes, new seasonings, and other product changes.
• Collaborate closely with the Planner to ensure timely delivery of inbound materials needed for the production schedule.
• Analyze forecasted demand versus actual demand using historical production data to make informed decisions.
• Analyze forecasted and historical usage of raw materials to provide accurate demand forecasts to suppliers.
• Manage lead-times and pricing for all suppliers and work with the Finance team to ensure reporting accuracy.
• Ensure the maintenance of material shelf-life.
• Review variances in production output and material consumption and collaborate with the Operations team to reduce these variances.
• Manage inventory levels to support production schedules, ensuring adequate materials and supplies are available.
• Process all purchase orders, blanket orders, and release orders accurately and in a timely manner.
• Collaborate directly with suppliers to anticipate and accommodate changes in demand to meet production requirements.
• Monitor short-term oil delivery schedules and liaise with DHL and shippers to ensure timely arrivals.
• Coordinate the processing of Potato purchase orders based on the delivery schedule, making adjustments as needed throughout the week.
• Procure all necessary supply and non-production material items, such as office supplies and production PPE, to support operational needs.
• Maintain and optimize all functions within the ERP system, including inventory management, purchase orders, and other assigned processes.
• Proactively search for and implement cost reduction opportunities within the production process.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

• Associate degree or equivalent from two-year college or technical school;
• One to two years related experience and/or training;
• Or equivalent combination of education and experience.
• Proven aptitude in Microsoft Suite; experience with ERP systems preferred.