Accounting and Admin Assistant

Position Summary

In this position, you will independently manage the full-spectrum back-office operations for a U.S.-based entity, with a primary focus on accounting while also overseeing HR, administration, and compliance coordination. Working closely with outsourced professional firms and receiving advisory support from an overseas headquarters, this role plays a critical part in ensuring accurate financial management and compliant business operations.

Responsibilities

• Maintain daily accounting records using accounting software, ensuring complete documentation and internal controls
• Prepare monthly management reports, quarterly closing packages, and reconciliation schedules
• Compile audit and external reporting materials in a timely manner
• Coordinate recruitment processes, payroll operations, and HR administration with outsourced service providers
• Maintain and update employee handbooks, internal policies, and HR records in line with advisory guidance
• Manage office administration, vendor coordination, and new location setup tasks
• Track and renew required business licenses and permits, maintaining a compliance calendar
• Monitor regulatory and industry updates and coordinate responses with legal and compliance advisors
• Serve as the internal point of contact for external accounting, legal, and HR firms
• Align back-office execution with headquarters’ guidance and promptly escalate material risks
  
  
  

Qualifications

• 5 years of hands-on experience in accounting and back-office operations
• Practical knowledge of accounting close processes and reconciliations
• Ability to operate a one-person in-house back-office function with external support
• Experience coordinating payroll, HR operations, and employee documentation
• Strong sense of ownership, confidentiality, and deadline discipline
• Business-level English communication skills
  
  
  

Preferred Requirements

• Experience with U.S. business licensing and compliance administration
• Coordination experience with outsourced CPA, legal, and HR providers
• Background in retail, luxury goods, or multi-site setup support
• Japanese proficiency at JLPT N3 or above
  
  
  

LOCATION Los Angeles , CA

EMPLOYMENT DETAILS

• Working hours: 9:30 a.m. – 6:30 p.m.
• Days off: Two days per week (one of which is fixed on Wednesday)
• Employment type: Full-time
• Salary: USD8,000-9,000 per month, based on experience bonus (not guaranteed)
• Additional support may be required during month-end and quarter-end closings, as well as audit periods
  
  
  

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