P-Card & Accounts Payable Administrator

Job Summary

The P-Card & Accounts Payable Administrator is responsible for administering the organization's Purchasing Card (P-Card) / WEX program while managing accounts payable processes to ensure timely, accurate, and compliant payment of vendor invoices. This position serves as the primary point of contact for P-Card / WEX users. Ensures adherence to company policies, and supports month-end close for P-Card.

Key Responsibilities

Purchasing Card (P-Card) / WEX Administration

• Administer the organization's Purchasing Card (P-Card) / WEX programs, including card issuance, maintenance, cancellations, and account updates.
• Monitor P-Card transactions to ensure compliance with company policies and spending guidelines.
• Review cardholder documentation, receipts, and expense coding for accuracy and completeness.
• Investigate and resolve transaction discrepancies, unauthorized purchases, and disputed charges.
• Audit receipts and secure missing receipts.
• Prepare monthly manager reports, ensure approvals are completed for compliance requirements.
• Prepare monthly reporting – no coding
• Provide training and guidance to cardholders on P-Card policies and procedures.
• Maintain P-Card / WEX records and documentation for internal and external audits.

Accounts Payable

• Process vendor invoices accurately and efficiently in accordance with company policies.
• Verify invoice approvals, coding, and supporting documentation prior to payment.
• Prepare and process electronic payments, ACH transactions, wire transfers, and checks.
• Reconcile vendor statements and resolve payment discrepancies.
• Respond to vendor inquiries regarding invoices, payment status, and account balances.
• Support annual audits by providing requested documentation and financial records.

Qualifications

• Associate's degree in accounting
• Equivalent combination of education and relevant experience may be considered.
• 3-5 years of experience in accounts payable, accounting, or financial administration.
• 3-5 years of experience administering a Purchasing Card (P-Card) program utilizing PNC / Concur software.
• Experience using ERP or accounting software and Microsoft Excel.
• Strong understanding of accounts payable processes and accounting principles.
• Knowledge of purchasing card administration and expense management.
• Excellent organizational and time management skills with strong attention to detail.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Strong analytical and problem-solving abilities.
• Excellent verbal communication skills relevant to internal and external discussions.
• Ability to maintain confidentiality and exercise sound judgment
• Proficiency in Microsoft Office, particularly Excel.
• Experience with ERP systems
• Experience with Concur and or WEX
• Experience supporting internal or external audits.
• Knowledge of internal controls and financial compliance requirements.

Working Conditions

• In office - Akron, Ohio M-F
• Occasional overtime may be required during month-end, storm, year-end, or audit periods.

Employer Paid Benefit Package offered:

• Health, Dental, Vision Insurance (Employer Paid Premium)
• 401K Plan with Matching Contribution
• Life Insurance & Disability Insurance
• Paid Time Off – Personal, Vacation and Holiday Pay

EOE Statement: J.W. Didado Electric is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities.